Receptionist cum Administrative Support

Pan-Asia-Resources-Pte-Lt; Singapore; On-site; SGD 26,000 - 36,000; Full time

Job summary

Pan-Asia-Resources-Pte-Lt in Singapore is seeking a proactive Reception & Administrative Executive to support the General Office of the school. The role involves greeting visitors, answering calls, and assisting students and staff with day-to-day administrative tasks to ensure smooth operations.

You will handle mail, coordinate room setup for meetings and events, monitor stationery, and help with filing and lamination.

Responsibilities

• Attend to telephone calls and walk-in customers (students, parents, vendors, visitors).
• Take down and convey messages from parents/vendors to school leaders, teaching staff, and non-teaching staff.
• Attend to students who are unwell and contact their parents, if necessary.
• Record details of students allowed to leave the school before dismissal time.
• Record incoming and outgoing mails.
• Distribute and place incoming mails in staff mailboxes.
• Count and bundle items for collection by students.
• Alert the staff-in-charge when stationery stock levels are low and assist in replenishment of stationery items.
• Assist in tidying meeting rooms and Sickbay at the General Office.
• Assist in replenishment of stationery items.
• Perform other administrative tasks related to General Office work, such as filing and lamination.

Job description

Weare seeking a proactive and organized Reception & Administrative Executive to support the smooth operation of the school’s General Office. The role involves attending to visitors and calls, assisting students and staff, handling administrative tasks, and supporting school events.

Reception and Administration Services

• Attendto telephone calls and walk-in customers (students, parents, vendors, visitors).
• Take down and convey messages from parents/vendors to school leaders, teaching staff, and non-teaching staff.
• Attend to students who are unwell and contact their parents, if necessary.
• Record details of students allowed to leave the school before dismissal time.
• Record incoming and outgoing mails.
• Distribute and place incoming mails in staff mailboxes.
• Count and bundle items for collection by students.
• Alert the staff-in-charge when stationery stock levels are low and assist in replenishment of stationery items.

Assistance in Set-up for Events & General Office Work

• Assist in tidying meeting rooms and Sickbay at the General Office.
• Assist in replenishment of stationery items.
• Perform other administrative tasks related to General Office work, such as filing and lamination.

This position is open to all who are fulfilling aforesaid requirements.