School Receptionist cum Admin

ECO ITS PRIVATE LIMITED; Singapore; On-site; SGD 24,000 - 32,000; Full time

Job summary

ECO ITS PRIVATE LIMITED is seeking a capable administrative receptionist for a primary school setting in Singapore. The role covers front-desk duties, phone line management, visitor handling and information provision in a fast-paced environment.

You will use the school's IT system for administrative tasks, update notices, manage forms, and support canteen and transport-related services as required. Strong communication and teamwork are essential.

Qualifications

• Full GCE N/O Level certificate or equivalent.
• Good communication and inter-personal skills in reception duties.
• Good team player with high level of initiative.

Responsibilities

• Answer phone calls, manage visitors, take messages and respond to enquiries in a dynamic primary school environment.
• Use the school IT system for administrative purposes and keep records accurate.
• Handle daily varied demands from parents, students, vendors and staff; assist with notices and forms.
• Call pupils on absentees, convey messages during events, and assist with sick/injured pupils as needed.

Skills

Reception duties

Communication

Team player

Education

Full GCE N/O Level certificate or equivalent

Job description

Job Description

• Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)
• To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)
• Able to use school implemented IT system for administrative purposes.
• To handle daily varied demands and queries from parents / students / vendors / staff etc
• To call pupils absentees and to check with parents on their child’s status every morning.
• To call pupils to convey messages during ad-hoc / special events.
• To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escape case to other colleagues in the office immediately if it is beyond superficial cases.
• To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

• To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc
• To help update the school activity notice board in the office (data accuracy is important)
• To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• To assist in general typing duties.
• To assist in Stores supplies management during school holidays
• To support any other general admin duties as and when required

The Personnel shall minimally have the following qualifications, skills and experience:

• Full GCE ‘N’, or ‘O’ Level certificate or its equivalent
• Good communication and inter-personal skills in reception duties, preferably in school environment
• Good team player with high level of initiative