Administrative Assistant (School Environment)

Sunnyhill Ace; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Sunnyhill Ace in Singapore is looking for an experienced Office Administrator to support student care and front desk operations. You will handle student requests, process applications, manage mail and vendor deliveries, and assist with data entry and general office tasks.

The ideal candidate has at least 3 years of relevant experience, 3 GCE O-Level passes (incl English), and proficiency with Microsoft Office. Excellent communication and multitasking are essential.

Qualifications

• Minimum 3 years of experience in office administration, student affairs, or student liaison roles.
• Minimum 3 GCE OLevel passes (including English) or equivalent certification.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills; ability to multi-task in a fast-paced environment.

Responsibilities

• Student care: assist students at the General Office and respond to minor injuries.
• Frontline & administration: receive forms and applications (financial assistance schemes, bursaries).
• Logistics & correspondence: handle mail, file documents, and receive vendor deliveries.
• Data management: perform simple data entry and document sorting.
• Operational support: provide general admin support to school office operations.

Skills

Communication skills

Multi-tasking

Interpersonal skills

Education

GCE O-Level passes including English

NITEC in Office Skills

N' Level certificate

Tools

Microsoft Office

Job description

Key Responsibilities

Your core duties will include:

• Student Care: Attending to student requests at the General Office and taking care of students who feel unwell or have sustained minor injuries.
• Frontline & Administration: Receiving forms and applications submitted by students (e.g., financial assistance schemes, bursaries).
• Logistics & Correspondence: Recording incoming/outgoing mail, sorting and filing general office documents, and receiving vendor deliveries.
• Data Management: Conducting simple data entry and document sorting (e.g., listings, surveys).
• Operational Support: Providing general administrative support to school office operations as assigned.

Job Requirements

• Experience: Minimum of 3 years of relevant working experience in office administration, student affairs, or student liaison roles (Mandatory requirement).
• Education: Minimum 3 GCE 'O' Level passes (including English), a NITEC in Office Skills, or an 'N' Level certificate. Candidates without these passes but with extensive relevant school experience will be considered.
• Skills: Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Attributes: Good communication and interpersonal skills, with the ability to multi-task in a fast-paced environment.

Working Hours & Location

• Hours: Monday to Friday, 9:30 AM – 6:30 PM (includes a 30-minute lunch break)
• Rest Days: Off on Saturdays, Sundays, and gazetted Public Holidays