Receptionist cum Admin Assistant

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

V-SWIFT PTE. LTD. in Singapore is seeking a friendly Reception and General Admin staff to support students, parents and staff at the school front desk. You will handle phone calls, greet visitors, manage mail, and assist with daily admin tasks.

Candidates should have good communication, be a team player, and proficient in MS Office. Prior school environment experience is a plus; a neat, patient, and mature disposition is valued.

Qualifications

• Good communication and inter-personal skills.
• Team player with initiative.
• Good customer service skills.
• Mature, pleasant, polite and patient disposition.
• Proficient in MS Office.
• Basic first aid knowledge; experience in a school environment is an advantage.

Responsibilities

• Handle phone calls, record logs and take messages.
• Perform admin tasks such as photocopying, filing and data entry.
• Attend to students, parents and walk-in queries at the counter.
• Respond to enquiries and provide general information.
• Attend to goods deliveries for staff.
• Caring for unwell students by providing basic assistance.
• Maintain cleanliness of the Reception and Sick Bay areas at all times.

Skills

Communication

Inter-personal skills

Team player

Customer service

MS Office

First aid knowledge

Education

Minimum GCE N level

Tools

MS Office

Job description

Reception Duties

• Handlingof phone calls, recording phone logs and taking message
• Performingadministrative work such as photocopying, filing and etc
• Managingcounter duties such as attending to students, parents and walk-in visitors’queries
• Responding to enquiries and providing general useful information
• Attending to goods delivery on behalf of staff
• Caring of unwell students by rendering basic assistance
• To conduct wipe down using disinfectant for front counter on a dailybasis.

General Admin Duties

• To provide admin support for school staff, school events and activities
• Attend to students coming school late and/or leaving school early
• Assist in the dissemination of information such as school circulars,parents’ messages etc
• Handle and keep track of lost and found items
• Handle incoming and outgoing mails
• Assist in office admin duties such as data entry, filing, photocopying etc
• Maintain cleanliness and tidiness of the Reception and Sick Bay area atall times
• To manage and upkeep stock of spare uniforms
• To support any other general admin duties as and when required.
• Anyother duties assigned based on school’s needs.

Qualification

The Personnel shall preferablyhave the following qualifications, skills

Qualification

• Minimum GCE “N” level

Other Requirements

• Good communication and inter-personal skills
• Team player with initiative
• Good customer service skills
• Mature individual with a pleasant disposition, polite, patient,caring and positive
• Proficient in MS Office
• Basic first aid knowledge and prior experience working in a schoolenvironment will be an advantage and experience: