Receptionist cum Admin Assistant #School #Angmokio

IET Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

IET Pte. Ltd. is seeking a capable school receptionist to manage front-desk communications, assist students in the sick bay, maintain records, and support daily administrative tasks.

The role requires at least 3 years of reception experience, proficiency in Microsoft Office and Outlook, and strong organizational and communication skills. Bilingual English/Mandarin is preferred to support a multicultural school environment.

Qualifications

• At least 3 years of experience in reception and administrative duties.
• Proficient in Microsoft Office and Outlook to support daily tasks.
• Strong organisational and communication skills for diverse stakeholders.

Responsibilities

• Answer phone calls and greet visitors, providing accurate information and assistance.
• Maintain mail, issue keys, and organize office forms and documents for easy retrieval.
• Care for unwell students in the sick bay and communicate with parents about health matters.
• Update staff attendance and time-off records for accurate workforce tracking.
• Manage lost-and-found items and support general office operations.

Skills

Reception duties

Administrative skills

Microsoft Office

Tools

Microsoft Office

Outlook

Job description

Job Summary

You will manage front-desk communications, assist students in the sick bay, maintain records, and support general administrative tasks to ensure smooth daily operations in a school environment.

Responsibilities

• Respond promptly to telephone calls and walk-in enquiries from parents, students, visitors, and vendors to provide accurate information and assistance
• Manage incoming mail, issue keys securely, and maintain organized office forms and documents for easy retrieval
• Provide care for unwell students in the sick bay, communicate with parents regarding student health, and accurately maintain student injury records
• Update and maintain staff attendance and time-off records to ensure accurate workforce tracking
• Manage lost-and-found items systematically to facilitate easy identification and return
• Deliver general administrative support to maintain efficient office operations

Preferred competencies and qualifications

• At least 3 years of experience performing reception and administrative duties, preferably in a school setting
• Proficient in basic computer applications, including Microsoft Office and Outlook, to support daily administrative tasks
• Strong organisational skills demonstrated by meticulous record-keeping and task management
• Effective interpersonal and communication skills to engage with diverse stakeholders professionally
• Bilingual proficiency in English and Mandarin to support communication needs in a multicultural environment

Other Information

Working Hours

• Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1-hour lunch break
• Fridays: 7:00am to 4:00pm, inclusive of 1-hour lunch break