Receptionist Cum Admin Assistant

RAPSYS TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE. LTD. in Singapore is seeking a dedicated Receptionist to provide front-desk and administrative support for a school. You will greet visitors, answer calls, manage documents, and maintain accurate records to ensure smooth daily operations.

The role emphasizes customer service, attending to sickbay needs, and coordinating deliveries, with contracts during school terms and holidays as described. Experience in office administration is helpful.

Responsibilities

• Greet and assist external and internal customers at the General Office counter to provide prompt and courteous service
• Answer phone calls professionally and handle inquiries or direct calls appropriately
• Manage walk-in visitors and coordinate deliveries efficiently to support school operations
• Assist unwell students in the sickbay by providing care and monitoring their condition
• Verify documents accurately and maintain updated data records for administrative use
• Collate outgoing mails and deliveries to ensure timely dispatch
• Maintain and update the loss and found logbook to track items effectively
• Monitor and replenish office stationery stocks to support daily activities
• Manage sickbay supplies and ensure cleanliness and orderliness of the area
• Perform filing, organizing, and archiving of files to maintain systematic records
• Carry out other duties as assigned by the school to support operational needs

Job description

Company Overview

The client is headquartered in Singapore with offices in USA, Malaysia and India, providing cutting-edge technology and business process outsourcing solutions to multinational companies. They focus on customer satisfaction and long-term positive outcomes.

Job Summary

You will provide reception and administrative support at the school, delivering excellent customer service, managing sickbay assistance, and maintaining accurate records to ensure smooth daily operations.

Responsibilities

• Greet and assist external and internal customers at the General Office counter to provide prompt and courteous service
• Answer phone calls professionally and handle inquiries or direct calls appropriately
• Manage walk-in visitors and coordinate deliveries efficiently to support school operations
• Assist unwell students in the sickbay by providing care and monitoring their condition
• Verify documents accurately and maintain updated data records for administrative use
• Collate outgoing mails and deliveries to ensure timely dispatch
• Maintain and update the loss and found logbook to track items effectively
• Monitor and replenish office stationery stocks to support daily activities
• Manage sickbay supplies and ensure cleanliness and orderliness of the area
• Perform filing, organizing, and archiving of files to maintain systematic records
• Carry out other duties as assigned by the school to support operational needs

Other Information

Contract Period: From 1 Jan 2027 to 31 Dec 2027

Working Hours:

During School Term (Non-School Holidays):

Mondays to Thursdays: 6:30 AM - 3:30 PM (9.0 hours/day, inclusive of a 30-minute lunch break)

Fridays: 6:30 AM - 3:00 PM (8.5 hours/day, inclusive of a 30-minute lunch break)

During School Holidays:

Mondays to Thursdays: 7:00 AM - 4:00 PM (9.0 hours/day, inclusive of a 30-minute lunch break)

Fridays: 7:00 AM - 3:30 PM (8.5 hours/day, inclusive of a 30-minute lunch break)

Rest Days: Saturdays, Sundays, and Gazetted Public Holidays (service not required)

Note: Work hours during the contract period are subject to adjustments by the school to meet operational requirements

Employment Type: Full-Time (42.0 total working hours per week, excluding lunch break)