Receptionist cum Admin Assistant

SAGE Counselling Centre; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SAGE Counselling Centre in Singapore is seeking a proactive receptionist to manage front-desk duties, respond to walk-in clients, calls and email inquiries, and support daily administrative tasks.

The role also involves coordinating Home Maintenance Service outreach, handling logistics for events, maintaining stock, and producing monthly reports. You'll work both independently and with the team, contributing to smooth operations and timely communications.

Qualifications

• Meticulous, performance-oriented, and self-motivated with strong communication.
• Good organizational skills and sense of responsibility.
• Proficient with Word/Excel/PowerPoint; willingness to learn new tools.

Responsibilities

• Reception duties: manage walk-ins, calls and email inquiries.
• Assist Home Maintenance Service outreach and admin paperwork.
• Coordinate outreach to HDB flats for HMS.
• Liaise with interest groups and manage logistics.
• Arrange tables and chairs for events.
• Process programme enquiries.
• Compile monthly statistics and reports.
• Take meeting minutes.
• Keep premises clean and maintain stock.
• Procure refreshments and stationery.
• Support adhoc projects and roadshows.
• Perform other duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Team player

Independent worker

Attention to detail

Education

O Level or equivalent

Tools

MS Office

Job description

Job Description & Requirements

Roles & Responsibilities

Job Responsibilities

1. Receptionist duty, handles walk in, calls and email, to reply email enquiries.

2. Handle Home Maintenance Service (HMS), which is simple handyman work extended to seniors in lower social-economic status - all enquiries, admin paperwork to process, statistics compilation, processing of claims, follow up with job order

3. Outreach to smaller flat types (1-3 Room HDB Flats) for Home Maintenance Service

4. Help to liaise with interest groups for attendance, prepare logistics

5. Logistics - arranging tables and chairs for interest groups, workshops and talks

6. Process all programme enquiries

7. Collate stats and programme monthly reports

8. Meeting minute writing

9. Upkeep premises clean and keep stock inventory.

10. Procure refreshment and stationery.

11. Provide support to the team in adhoc projects eg roadshows

12. Perform other duties as assigned.

Job Requirements

- Meticulous, performance-oriented, self-motivated personality with goodinterpersonal and strong communication skills

- Good organizational with a sense of commitment and responsibility.

- Proficient in Microsoft Office applications (Word, Excel, PowerPoint),able to use the computer or willing to learn

- Able to work independently and in a team

- Minimum 2 years working experience

- O Level or equivalent