ADMIN ASSISTANT

Good Gear Solution Pte. Ltd.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Good Gear Solution Pte. Ltd. is seeking a professional to provide comprehensive front office administration and reception. You will greet visitors, handle calls and inquiries, manage mail and courier services, procure pantry and office supplies, and maintain the door access system.

You will also coordinate travel, process invoices, and liaise with vendors to ensure smooth office operations. The ideal candidate has 3+ years of office admin experience and excellent English communication skills.

Qualifications

• 3+ years of office admin experience
• GCE O level/ITE/Diploma in Office Administration or equivalent
• Fluent in English
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

Responsibilities

• Attend to walk-in visitors, phone calls and enquiries
• Efficient handling of mail processing and distribution, courier services
• Track and replace pantry and office supplies to avoid interruptions
• Upkeep and maintenance of door access system
• Handle meal arrangement for office employees and provide timely feedback to vendor
• Handle business travel arrangements and expense claims
• Engage with vendors to manage office and pantry supplies efficiently
• Source for quotes and purchase of office equipment, stationery and pantry supplies
• Assist in logistics management during company events
• Timely processing of invoices for payment to vendors

Skills

Fluent English

Communication skills

Interpersonal skills

Independence

Team spirit

Education

Office Administration diploma/ITE

Job description

About the role

Provide excellent services for front office administration and reception, attending to walk-in visitors, phone calls and enquiries. Handle efficient mail processing and distribution, courier services, and track and replace pantry and office supplies as necessary to avoid interruptions in standard front office procedures. Maintain and upkeep the door access system.

Key responsibilities

• Attend to walk-in visitors, phone calls and enquiries
• Efficient handling of mail processing and distribution, courier services
• Track and replace pantry and office supplies, as necessary to avoid interruptions in standard front office procedures
• Upkeep and maintenance of door access system
• Handle meal arrangement for office employees and provide timely feedback to vendor
• Handle business travel arrangements and expense claims
• Effective management of and negotiation with vendors to manage office and pantry supplies efficiently
• Source for quote and purchase of office equipment, stationeries and pantry supplies
• Assist in logistics management during company events
• Timely processing of invoices for payment to vendors

About you

• Minimum GCE 'O' level/ITE/Diploma in Office Administration or equivalent
• 3 and up years office admin experience
• Fluent in English
• Very good and cheerful personality
• Excellent communication and interpersonal skills
• Ability to work independently and great team spirit