Receptionist cum Admin

EUROFINS STATS ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

EUROFINS STATS ASIA PACIFIC PTE. LTD. is seeking an organized office administrator to support daily operations, greet guests, manage mail and shipments, coordinate meetings, and assist with data entry and expense processing.

The role involves maintaining cleanliness, stocking supplies, and ensuring safety standards across the facilities. The candidate should be proficient with Word, Excel, and PowerPoint, with high attention to detail and the ability to multitask while handling confidential

Qualifications

• Proficient with Microsoft Office (Word, Excel, PowerPoint) and able to manage confidential records.
• Strong attention to detail and multi-tasking skills.

Responsibilities

• Answer phone calls, take messages, screen and route inquiries, and reply to emails.
• Schedule meetings, and set up appointments or video calls.
• Provide hospitality to guests and service beverages during visits and meetings.
• Accept and sort mail, and handling incoming or outgoing shipments.
• Monitor stock, place purchase orders, and handle maintenance requests.
• Organize company meetings or events.
• Process expense claims, attendance records, assist with data entry, arrange orientation and briefing.
• Conduct routine inspections of office, meeting rooms, pantries, common areas, and laboratories to ensure cleanliness and safety.
• Manage incoming packages, verify contents against delivery orders, and distribute/store items appropriately.
• Keep storage and receiving areas neat and tracked.
• Ad-hoc administrative tasks as assigned.

Skills

Office software proficiency

Attention to detail

Job description

• Answer phone calls, take messages, screen and route inquiries, and reply to emails
• Schedule meetings, and set up appointments or video calls
• Provide excellent guest hospitality by welcoming clients and preparing/servicing beverages during visits and meetings
• Accept and sort mail, and handling incoming or outgoing shipments
• Monitor stock levels, place PO, and handling maintenance requests
• Help organize company meetings or events
• Process expense claims, attendance record, assist with data entry, arrange orientation and briefing
• Conduct routine daily inspections of all office areas, meeting rooms, pantries, common spaces, laboratory facilities to ensure strict housekeeping, cleanliness, and safety standards are maintained
• Manage all incoming packages inclusive of laboratory supplies, verifying contents against delivery orders, and ensuring everything is distributed or stored correctly
• Keeping the storage and receiving areas neat, organized and systematically tracked
• Ad-hoc administrative task assigned by superior

Skills needed:

• Strong command of office software like word, excel, power point
• High attention to detail for managing multi-tasking, and confidential records