Receptionist cum Admin

FUKUYAMA ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 23,000 - 29,000; Full time

Job summary

FUKUYAMA ENGINEERING & CONSTRUCTION PTE. LTD. in Singapore seeks a friendly receptionist to be the face of the office, greeting clients and handling basic admin duties.

You will manage phone calls, messages, mail, and coordinate with staff, supporting a diverse team. Flexibility and good communication are essential to thrive in a multi-national office.

Qualifications

• Flexibility is essential, as well as a willingness to assist with tasks.
• Help solve unforeseen problems, answer queries, etc.
• Good communication is an essential attribute as we will supporting an office of various nationalities.

Responsibilities

• Manage the reception, answer incoming calls, and transfer to the right staff.
• Attend to walk-in customers and direct them to relevant staff.
• Meet and greet visitors and notify appropriate staff of arrivals.
• Keep the reception area tidy with necessary stationery and materials.
• Some administrative work and data entry; update databases.
• Handle courier, postal, and dispatch activities.
• Assist management with basic admin tasks and day-to-day office administration.

Skills

Front desk

Phone etiquette

Administrative support

Communication skills

Multitasking

Job description

We are looking for a receptionist to be responsible for being the face of the office - greeting clients and visitors and general admin duty. You will be in charge of contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

The candidate will need the following:

• Flexibility is essential, as well as a willingness to assist with tasks.
• Help solve unforeseen problems, answer queries etc.
• Good communication is an essential attribute as we will supporting an office of various nationalities.

ROLES & RESPONSIBILITIES

• Managing the reception, answering incoming calls, and transferring calls to relevant personnel appropriately
• Attending to walk-in customers and directing them to the relevant staff.
• Meet and greet visitors and notify appropriate staff of their arrival.
• Maintaining reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms).
• Some Administrative work & Data entry and updating databases.
• Handle courier, postal, and dispatch activities.
• Assist management with basic admin tasks.
• Handle day-to-day office administration.