Receptionist cum Admin Assistant

Wee Guan Construction Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Wee Guan Construction Pte Ltd in Singapore is seeking an organized administrative assistant to manage front-d desk tasks and provide comprehensive clerical support. You will answer calls, handle mail and couriers, and greet visitors with professionalism.

You will also compile reports, maintain filing systems to ISO standards, manage stock of office supplies, and coordinate travel, calendars, and meetings. Strong MS Office skills and reliability are essential.

Qualifications

• Experience in admin/clerical roles preferred.
• Proficient in MS Office and basic IT skills.
• Strong communication and organizational abilities.

Responsibilities

• Answer phone calls and direct to the right staff or take messages.
• Handle incoming/outgoing mail, courier, emails, and faxes for distribution.
• Attend to visitors and guests and direct them to the appropriate host.
• Provide clerical support: typing, filing, copying, scanning, data entry, attendance updates.
• Prepare regular reports and distribute General Staff Memo and directives.
• Maintain office records and filing systems in line with ISO requirements.
• Monitor stock levels of stationery, groceries, and consumables.
• Arrange appointments, travel, and meetings; prepare agendas and materials.
• Coordinate with departments for daily reports, salary cards, and other admin tasks.
• Assist with gifts, donations, and supplier compliments; maintain office premises.

Skills

Phone handling

Administrative support

Records management

Scheduling

Communication

Tools

Microsoft Office

Job description

- Answer phone calls and direct them to the right staff or taking down of messages

- Attend to all incoming mail, and outgoing mails and courier of documents. These include collect and sort mails, emails and faxes for distribution to the respective departments / personnel

- Receive and attend to visitors and guests, direct to the correct host

- Provide clerical and administrative support within a framework of established procedures and policies, e.g. typing, filing, copying, faxing, scanning, data entry etc including updating of daily attendance, daily attendance report, etc.

- Compile regular reports and issue of General Staff Memo and Directives

- Maintain and upkeep of office admin records and filing system. This includes maintaining correspondences, confidential records and documents filing and organizing of documents in accordance with ISO requirement

- Order and monitor the physical stock level of stationeries, groceries and other consumables

- Arrange appointments, travel, and conferences, including preparing schedules for the meetings, meeting materials and handouts.

- Coordinate with other departments for submission of the daily reports, salary cards, WP renewal form and etc , including preparing worker listing and letter of identify etc

- Attend to customers / clients’ / general queries and complaints, answering questions and providing information.

- Coordinate administrative logistics: issue stationery, thumbprint registration etc. during in-processing and retrieval of company properties during out-processing

- Assist in maintaining record of all gifts, donations and compliment from suppliers

- General maintenance and housekeeping of the office premises and equipment

- To carry out any other duties / works as assigned by the superiors.