Admin cum Receptionist

GATEWAY SEARCH PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

GATEWAY SEARCH PTE. LTD. in Singapore seeks an organized Office Administrator to manage front desk operations, visitors, mail, and daily office tasks. You will coordinate meetings/events and collaborate with IT, HR, and Finance to support various admin activities.

The role emphasizes SAP data entry, invoices, and reports, with a strong focus on service-oriented professionalism and multitasking in a fast-paced environment.

Qualifications

• 1-2 years' relevant experience in reception/office administration/front office/customer service.
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook.
• SAP experience is an advantage.
• Strong communication and interpersonal skills.
• Professional, friendly, and service-oriented personality.
• Highly organized, detail-oriented, and able to multitask.
• Able to work independently and handle pressure.

Responsibilities

• Manage reception and visitors, calls, emails, access passes, and deliveries.
• Coordinate meeting rooms, meetings, training sessions, and events.
• Handle mail, courier, parcels, and shipments.
• Maintain office, pantry, meeting rooms, supplies, equipment, and facilities.
• Coordinate with vendors, building management, IT, and internal departments.
• Support Finance & Admin with SAP data entry, invoices, purchase orders, payments, expense claims, filing, and reports.
• Maintain documents, records, assets, access cards, keys, and lockers.
• Support HR onboarding/offboarding and employee administration.
• Assist with BCP, fire drills, emergency preparedness, and office activities.
• Provide general administrative and travel support to other departments.
• Cover the Administrative Executive when required.
• Perform ad-hoc office and administrative duties.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Customer service

Independence

Tools

Microsoft Office

SAP

Job description

Main Responsibilities

• Manage reception and visitors, calls, emails, access passes, and deliveries.
• Coordinate meeting rooms, meetings, training sessions, and events.
• Handle mail, courier, parcels, and shipments.
• Maintain office, pantry, meeting rooms, supplies, equipment, and facilities.
• Coordinate with vendors, building management, IT, and internal departments.
• Support Finance & Admin with SAP data entry, invoices, purchase orders, payments, expense claims, filing, and reports.
• Maintain documents, records, assets, access cards, keys, and lockers.
• Support HR onboarding/offboarding and employee administration.
• Assist with BCP, fire drills, emergency preparedness, and office activities.
• Provide general administrative and travel support to other departments.
• Cover the Administrative Executive when required.
• Perform ad-hoc office and administrative duties.

Must-Have Requirements

• 1-2 years' relevant experience in reception, office administration, front office, or customer service.
• Good Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
• SAP experience is an advantage.
• Strong communication and interpersonal skills.
• Professional, friendly, and service-oriented personality.
• Highly organized, detail-oriented, and able to multitask.
• Able to work independently and handle pressure.

EA Licence No: 19C9807 | Registration ID: R1219213 (Lee Kang Li Michael)