Admin

J.S.W; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

J.S.W in Singapore is seeking a proactive Secretary/Executive Assistant to support two professionals with calendar management, travel planning, and daily administrative tasks. You will act as the primary contact, screening calls and emails to ensure timely responses.

The role emphasizes strong organisation, empathy, and interpersonal skills, with proficiency in Microsoft Office and Windows applications. Entry-level candidates are welcome to apply for a diverse role in a busy office.

Qualifications

• Good interpersonal skills and empathy.
• Proficient in Microsoft Office and Windows applications.
• Strong organisational skills.

Responsibilities

• Unified Calendar Management: Synchronise schedules to prevent double-booking for high-priority client consultations and property viewings.
• Communication Gateway: Screen calls and manage email inboxes for two roles to ensure timely responses.
• Travel & Logistics: Coordinate transport, hotel bookings, and detailed itineraries for business trips or site visits.
• Administrative Operations: Maintain filing systems, process expenses, and manage office supplies.
• Any other duties as designated

Skills

Good interpersonal skills

Empathy

Good organisational skills

Tools

Microsoft Office

Windows applications

Job description

Job Responsibilities:

Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.

Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.

Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.

Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.

Any other duties as designated

Job Requirements:

Good interpersonal skills and empathy

Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications

Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent