Receptionist & Office Manager

Focal Search Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A business in Singapore is looking for a Receptionist & Office Manager to greet guests, manage office supplies, and perform various clerical duties. Candidates should have at least 2 years of relevant experience and exhibit strong organizing and time management skills. This role is crucial for ensuring smooth office operations and requires someone who can maintain a tidy environment and assist in administrative support as needed.

Qualifications

• 2 years relevant experience.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Serve beverages to guests as and when required.
• Answer, screen and forward incoming phone calls.
• Sort and distribute daily incoming mail.
• Maintain tidy reception area with necessary stationery.

Skills

Good organising skills

Time management skills

Job description

About the job Receptionist & Office Manager

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Serve beverages to guests as and when required.
• Answer, screen and forward incoming phone calls to appropriate person.
• Take and relay messages to the appropriate personnel.
• Provide information and answer queries from callers.
• Receive, sort and distribute daily incoming mail / deliveries.
• Sent outgoing mails and maintain postage record.
• To assist with purchasing of stamps and mailing of registered mail
• Manage and order office stationery, pantry supplies, First Aid boxes and keep an inventory of stock.
• Receive invoices and pass on to accounts department.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and laminating.
• Ensure reception area is tidy and neat at all time, with all necessary stationery and material (e.g. pens, forms and magazines)
• Ensure pantry area, photocopying copy area,meeting room is tidy and neat at all times.
• Liaising with vendor on maintenance servicing for office equipment. (eg. photocopier, water dispenser, coffee machine)
• Provide assistance in general administrative support as and when needed.
• Any other appropriate duties and responsibilities as assigned.

Requirements

• 2 years relevant experience
• Good organising and time management skills