Receptionist Administrator (Office based, Monday - Friday)

TRIDENT DIGITAL TECH PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TRIDENT DIGITAL TECH PTE. LTD. is seeking a friendly Receptionist to join our team and create a positive first impression for every visitor.

You will manage front desk duties and support daily administrative operations to help the office run smoothly. You will greet guests, handle calls and emails, coordinate calendars, prepare meeting rooms, assist with events and take notes. Mandarin-speaking guests and vendors require basic communication skills to ensure excellent service.

Qualifications

• Experience in a front desk, receptionist or administrative role.
• Proficiency in office software (e.g., Microsoft Office).
• Strong customer service orientation and excellent interpersonal skills.
• Mandarin speaking ability to communicate with Mandarin-speaking guests and vendors.

Responsibilities

• Greet and welcome guests, ensuring a professional first impression.
• Assist with scheduling, calendar organization and travel arrangements.
• Handle incoming calls, emails, mail distribution, and data entry.
• Maintain records, expense reports, and office supplies; organize meeting rooms.
• Support event planning, training sessions and workshop logistics.
• Capture meeting minutes and coordinate with vendors.

Skills

Customer service

Interpersonal skills

Front desk experience

Tools

Microsoft Office

Job description

About the Role

We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations.

Key Responsibilities:

Visitor Management-

• Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company

Administrative Support-

Assist in a wide range of administrative tasks to keep operations running , including but not limited to:

• Scheduling appointments and organizing calendars
• Managing incoming calls, emails, and other communications
• Sorting and distributing mails
• Data entry and maintaining accurate records
• Handling expense reports
• Providing general office management support
• Ensuring the office environment is clean, tidy, and well-stocked
• Ensuring meeting rooms are set up and ready for scheduled meetings
• Assist with meeting minutes
• Support event planning including sourcing, preparing materials and liaising with vendors
• Support training sessions and workshops
• Coordinating travel arrangements (if any)
• Performing other administrative duties as assigned by supervisors

Requirements

• Proficiency in office software (example Microsoft Office)
• Previous experience in a similar front desk, receptionist, or administrative role
• Strong customer service orientation and excellent interpersonal skills
• Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors