Admin Officer cum Receptionist

Talento Meld Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Talento Meld Pte Ltd is assisting a leading Asia-based private equity investor with a receptionist role in Singapore. The position focuses on creating a warm, professional front-desk presence and supporting multiple departments with administrative tasks.

The successful candidate will welcome visitors, answer calls, manage calendars, handle mail, and ensure smooth daily operations in a fast-paced, pan-Asian environment requiring fluency in English and Mandarin/Cantonese.

Qualifications

• Diploma or higher qualification required.
• 1–3 years of experience as an office coordinator or similar role.
• Strong presentation, communication and negotiation skills.
• English and Mandarin/Cantonese fluency required due to pan-Asian focus.

Responsibilities

• Greet visitors and maintain a welcoming reception area.
• Answer and direct telephone calls to appropriate departments.
• Maintain reception area, ensuring it is clean, organized and welcoming.
• Perform data entry and administrative tasks, including scheduling appointments and managing calendars.
• Process incoming and outgoing mail and parcels.
• Provide general administrative support to various departments as needed.
• Handle enquiries from visitors and clients with professionalism and courtesy.
• Maintain visitor logs and ensure compliance with security procedures.
• Support with filing systems and document management.

Job description

Our Client:

Leading Asia-based private equity investor and alternative asset manager. Founded in 2018 we operate at the intersection of capital deployment, active ownership, and high-impact growth.

Position Overview:

• Greet and welcome visitors, clients and guests with a warm, professional demeanour.

• Answer and direct telephone calls to appropriate departments or team members efficiently.

• Manage and maintain the reception area, ensuring it remains clean, organised and welcoming.

• Perform data entry and administrative tasks, including scheduling appointments and managing calendars.

• Process incoming and outgoing mail and parcels.

• Provide general administrative support to various departments as needed.

• Handle enquiries from visitors and clients with professionalism and courtesy.

• Maintain visitor logs and ensure compliance with security procedures.

• Support with filing systems and document management.

Requirements:

• Minimum Diploma and above

• Minimum 1-3 years of experiences a workplace experience coordinator or similar administrative role.

• Exceptional presentation, communication, and negotiation capabilities.

• Fluency in written and spoken English and Mandarin/Cantonese is required due to our pan-Asian focus and frequent regional stakeholder interaction.