Frontdesk Administrator (Office based, Monday - Friday)

TRIDENT DIGITAL TECH PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

TRIDENT DIGITAL TECH PTE. LTD. is seeking a friendly Receptionist to join our team in Singapore. The role focuses on creating a positive first impression and supporting daily administrative operations.

Responsibilities include greeting visitors, managing calls and emails, calendar coordination, mail handling, and basic event and travel support. Proficiency in Mandarin is required to communicate with Mandarin-speaking guests and vendors.

Qualifications

• Proven customer service orientation and strong interpersonal abilities.
• Experience in front desk, receptionist, or admin role is required.
• Proficiency with Microsoft Office and common office software.

Responsibilities

• Greet and welcome visitors, ensuring a professional and pleasant experience.
• Support day-to-day administrative tasks, including calendars, mail, and communications.
• Assist with meeting coordination, travel arrangements, and event support as needed.
• Maintain accurate records and ensure office supplies are stocked and organized.

Skills

Customer service

Interpersonal skills

Front desk experience

Mandarin (spoken)

Tools

Microsoft Office

Job description

About the Role

We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations.

Key Responsibilities:

Visitor Management-

• Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company

Administrative Support-

Assist in a wide range of administrative tasks to keep operations running , including but not limited to:

• Scheduling appointments and organizing calendars
• Managing incoming calls, emails, and other communications
• Sorting and distributing mails
• Data entry and maintaining accurate records
• Handling expense reports
• Providing general office management support
• Ensuring the office environment is clean, tidy, and well-stocked
• Ensuring meeting rooms are set up and ready for scheduled meetings
• Assist with meeting minutes
• Support event planning including sourcing, preparing materials and liaising with vendors
• Support training sessions and workshops
• Coordinating travel arrangements (if any)
• Performing other administrative duties as assigned by supervisors

Requirements

• Proficiency in office software (example Microsoft Office)
• Previous experience in a similar front desk, receptionist, or administrative role
• Strong customer service orientation and excellent interpersonal skills
• Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors