Receptionist & Office Administrator

PINPOINT ASSET MANAGEMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 49,000; Full time

Benefits offered by this job

Medical and dental insurance

Discretionary annual performance bonus

Annual leave and statutory benefits

Job summary

PINPOINT ASSET MANAGEMENT (SINGAPORE) PTE. LTD. is seeking a professional Receptionist & Office Administrator to manage the front desk, support daily operations, and assist with administrative tasks. The role may also support client service activities as needed and based on business needs.

The ideal candidate will have a Diploma or equivalent, at least two years in a similar role, and strong English and Mandarin communication skills, with proficiency in Microsoft Office.

Qualifications

• Diploma or equivalent in Business Administration, Hospitality, Secretarial Studies, or related field.
• At least two years’ experience in reception/office administration or similar support role; financial or professional services preferred.
• Strong written and spoken English and Mandarin; other languages a plus.
• Proficient in Microsoft Office and standard scheduling/communication systems.

Responsibilities

• Welcome and register visitors, escort guests, answer calls, and maintain a presentable reception area.
• Act as first contact for investors, partners, vendors, and clients; coordinate access, deliveries, and building requests.
• Maintain meeting rooms, common areas, pantry, and ensure stationery and IT equipment availability.
• Provide admin support for meetings, filing, scanning, couriers, and confidential documents.

Skills

English & Mandarin

Microsoft Office

Office administration

Education

Diploma or equivalent in Business Administration / related field

Tools

Scheduling systems

Job description

Role Overview

We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist & Office Administrator. The role manages reception, supports daily officeoperations, and provides administrative assistance. Depending on business needs and performance, thesuccessful candidate may also support selected client service activities.

Key Responsibilities

• Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable.
• Act as the first point of contact forinvestors, business partners, vendors, and prospective clients; coordinatevisitor access, security passes, deliveries, and building-management requests.
• Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies.
• Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters.
• Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments.
• Coordinate travel, reservations, officeevents, team lunches, and year-end functions.
• Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records.
• Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team.

Required Qualifications & Experience

• Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field.
• At least two years’ experience in reception,office administration, hospitality, or a similar support role; financial orprofessional services experience is preferred.
• Strong written and spoken English and Mandarin;other relevant languages are an advantage.
• Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems.

Personal Attributes

• Professional, courteous, andservice-oriented.
• Organised, detail-oriented, and discreet.
• Proactive, dependable, and composed.

Compensation & Benefits

• Competitive salary based on experience.
• Discretionary annual performance bonus.
• Comprehensive medical and dental insurance.
• Annual leave and statutory benefits inaccordance with local requirements.