Office Receptionist and Administrative Executive

Grant Thornton Singapore Pte Ltd.; Singapore; On-site; SGD 31,248 - 40,176; Full time

Job summary

Grant Thornton Singapore Pte Ltd. is seeking an experienced Office Receptionist and Administrative Executive to manage front desk responsibilities and provide essential office administration.

This fully on-site role ensures smooth and efficient operations, coordinating meetings, events, mail, and vendor services. The ideal candidate will be highly organized with excellent communication skills and the ability to liaise with stakeholders at all levels.

Qualifications

• Experience in a corporate or professional services environment.
• Highly organized with strong attention to detail.
• Excellent interpersonal and communication skills.
• Ability to collaborate with stakeholders at all levels, both internally and externally.

Responsibilities

• Greet clients and visitors, direct to meeting rooms and prepare beverages.
• Handle switchboard and visitor traffic professionally.
• Manage meeting room bookings and setup according to requirements.
• Maintain office facilities and coordinate vendor servicing.
• Set up and turnover of meeting rooms and common areas for events.
• Support internal team events and logistics.
• Coordinate mail, deliveries and courier services.
• Monitor office supplies and place vendor orders.
• Schedule management meetings and calendar arrangements.
• Assist with expense claims and general administrative tasks.

Skills

Microsoft Office

Interpersonal skills

Time management

Written and verbal communication

Tools

Microsoft Office Suite

Job description

Office Receptionist and Administrative Executive

We are seeking an experienced professional to join our team as an Office Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations.

Responsibilities

• Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required
• Handle switchboard calls and visitors professionally
• Manage meeting room bookings and ensure rooms are set up according to requirements
• Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained and coordinate regular servicing with vendors
• Assist with the setup and turnover of meeting rooms and common areas for events
• Support the organisation of internal team events to ensure smooth execution
• Coordinate incoming and outgoing mail, packages, deliveries, and courier services
• Monitor and manage office, stationery and pantry supplies, and place orders with vendors as needed
• Schedule and coordinate management meetings and related calendar arrangements
• Assist with expense claims
• Provide administrative support to meet business needs

Qualifications and requirements

• Relevant experience in a corporate or professional services environment
• Highly organised with strong attention to detail
• Excellent interpersonal skills and a professional attitude
• Strong verbal and written communication skills
• Ability to work effectively with stakeholders at all levels, both internally and externally
• Proficient in Microsoft Office applications
• Good time management and a strong record of punctuality