Receptionist Administrator (Monday - Friday)

TRIDENT DIGITAL TECH PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

TRIDENT DIGITAL TECH PTE. LTD. in Singapore is seeking a friendly receptionist to manage front desk duties and support day-to-day administrative operations.

You will greet guests, coordinate schedules, handle calls and emails, and assist with meetings, events, and travel arrangements. Proficiency in Mandarin is required to communicate with Mandarin-speaking guests and vendors, while delivering excellent customer service.

Qualifications

• Experience in a front desk, receptionist, or administrative role.
• Proficiency with Microsoft Office and basic data entry.
• Strong customer service orientation and excellent people skills.
• Proficiency in spoken Mandarin to communicate with Mandarin-speaking guests and vendors.

Responsibilities

• Greet and welcome guests, ensuring a professional and pleasant experience.
• Assist with scheduling appointments and organizing calendars.
• Handle incoming calls, emails, and other communications; sort and distribute mail.
• Data entry and maintaining accurate records; manage expense reports.
• Provide general office management support and ensure a tidy office environment.
• Set up meeting rooms and assist with meeting minutes; support events and training sessions.
• Coordinate travel arrangements (if needed) and perform other administrative duties as assigned.

Skills

Microsoft Office

Front desk experience

Customer service

Interpersonal skills

Mandarin proficiency

Job description

About the Role

We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations.

Key Responsibilities:

Visitor Management-

• Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company

Administrative Support-

Assist in a wide range of administrative tasks to keep operations running , including but not limited to:

• Scheduling appointments and organizing calendars
• Managing incoming calls, emails, and other communications
• Sorting and distributing mails
• Data entry and maintaining accurate records
• Handling expense reports
• Providing general office management support
• Ensuring the office environment is clean, tidy, and well-stocked
• Ensuring meeting rooms are set up and ready for scheduled meetings
• Assist with meeting minutes
• Support event planning including sourcing, preparing materials and liaising with vendors
• Support training sessions and workshops
• Coordinating travel arrangements (if any)
• Performing other administrative duties as assigned by supervisors

Requirements

• Proficiency in office software (example Microsoft Office)
• Previous experience in a similar front desk, receptionist, or administrative role
• Strong customer service orientation and excellent interpersonal skills
• Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors