Front Desk Manager

BIN ZAYED (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

BIN ZAYED (S) PTE. LTD. is seeking a proactive Front Desk & Office Administrator in Singapore. You will greet visitors, manage phones, handle scheduling, and support day-to-day operations. This role collaborates with the Malaysia team to ensure smooth office functioning.

The ideal candidate holds a Diploma in Business or related field, demonstrates a professional appearance, and has strong MS Office skills, attention to detail, and good communication. Mandarin proficiency is a plus.

Qualifications

• Diploma in Business or related field preferred.
• Professional attitude and appearance.
• Proficiency in MS Office (Excel, Word, and PowerPoint).
• Attention to detail and problem-solving skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team.
• Proficiency in Mandarin will be an advantage, particularly for communication with Mandarin-speaking clients.

Responsibilities

• Greet and welcome visitors, clients, and employees with a positive and professional attitude.
• Answer, screen, and forward incoming phone calls.
• Manage meeting room bookings and coordinate meeting schedules; assist in preparing for meetings, including setting up rooms and arranging refreshments.
• Receive, sort, and distribute daily mail and deliveries; maintain office security by following safety procedures and controlling access via the reception desk; handle day to day office administrative task; Work alongside with the Malaysia Team.

Skills

Proficiency in MS Office

Attention to detail

Strong written and verbalcommunication

Independent work and teamwork

Education

Diploma in Business or related field

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Key Responsibilities

1. Front Desk Management

• Greet and welcome visitors, clients, and employees with a positive and professional attitude.

2. Telephone Handling

• Answer, screen, and forward incoming phone calls.

3. Scheduling and Coordination

• Manage meeting room bookings and coordinate meeting schedules.
• Assist in preparing for meetings, including setting up rooms and arranging refreshments.

4.Premises & Operations Management

• Receive, sort, and distribute daily mail and deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Handle day to day office administrative task
• Work alongside with the Malaysia Team

Qualifications:

• Diploma in Business or a related field preferred.
• Professional attitude and appearance.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
• Attention to detail and problem-solving skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team.
• Proficiency in Mandarin will be an advantage, particularly for communication with Mandarin-speaking clients.