Receptionist

PaxOcean; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

PaxOcean in Singapore is seeking a Front Desk Coordinator to manage front desk operations and provide general office administration. The role involves welcoming clients, handling calls and emails, mail/courier management, and coordinating meeting spaces.

The position entails supporting onboarding activities, budgeting-related tasks, and coordinating company events. The successful candidate will be punctual, self-directed, and proficient in MS Office.

Qualifications

• Proficient in MS Office and general computer skills.
• Punctual and able to work independently with minimal supervision.

Responsibilities

• Greet clients and visitors in a professional manner.
• Handle phone and email inquiries, directing to appropriate departments.
• Manage mail, courier arrangements, and deliveries.
• Coordinate meeting room bookings and maintain reception areas.

Skills

MS Office

Punctual

Education

Business Administration (Other)

Job description

Job Summary

This role focuses on front desk coordination and general office administration.

Key Responsibilities

Front Desk & Reception

• Welcome clients and visitors in a professional and courteous manner
• Handle incoming phone calls and emails, and direct enquiries to the appropriate departments or personnel
• Manage incoming and outgoing mail, courier arrangements, and deliveries
• Coordinate meeting room bookings and ensure reception and meeting areas are clean and well-maintained

Administration & Office Operations

• Manage office and pantry supplies, including stationery, refreshments and replenishment of inventory
• Provide administrative support for onboarding and coordination activities
• Arrange refreshments for meetings and events, and coordinate the purchase of hampers or condolence flowers when required
• Assist with billing administration, payment tracking, and simple procurement activities
• Support the coordination and setup of meeting rooms, company events and internal activities
• Perform other administrative, coordination and ad-hoc duties as assigned from time to time

Key Requirements

• Proficient in MS Office and general computer skill
• Responsible, punctual, and able to work independently or with minimal supervision.

Education

Others in Business Administration