Receptionist cum Admin Assistant

APLUS GLOBAL PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

APLUS GLOBAL PTE. LTD. in Singapore seeks a capable Reception & Front Desk professional to greet visitors, handle calls, and support daily administrative tasks in our Singapore office.

You will coordinate meeting room bookings, manage access cards, handle mail, assist procurement, and help with onboarding and staff events; a professional appearance and strong teamwork are essential.

Qualifications

• Professional appearance and positive company image management.
• Pleasant personality with service orientation and teamwork.
• Strong organizational, multitasking, and prioritization skills.
• Proficiency in Microsoft Office applications and willingness to learn new software.

Responsibilities

• Handle incoming calls, visitor enquiries, and general front desk duties.
• Welcome and register guests, notify hosts, and escort visitors to meeting rooms when required.
• Coordinate meeting room bookings, setup, and liaison with IT support when necessary.
• Manage building access cards, parking pass requests, and related administrative matters.
• Collect, sort, distribute, and arrange outgoing mail and documents.
• Assist procurement of office supplies and maintain inventory records.
• Maintain a clean, organized, and professional office environment.
• Support daily office operations and provide administrative assistance to various departments.
• Facilitate onboarding arrangements for new employees, including access cards and workstation setup.

Skills

Team player

Organizational skills

Multitasking

Professional appearance

Service-oriented

Positive attitude

Tools

Microsoft Office

Job description

Reception & Front Desk

• Handle incoming calls, visitor enquiries, and general front desk duties.
• Welcome and register guests, notify hosts, and escort visitors to meeting rooms when required.
• Coordinate meeting room bookings, setup, and liaise with IT support when necessary.
• Manage building access cards, parking pass requests, and related administrative matters.
• Collect, sort, distribute, and arrange outgoing mail, and documents.

Office Administration & Facilities

• Assist in procurement of office supplies, stationery, pantry items, name cards, and other office necessities.
• Maintain records for stationery and pantry inventory, ensuring adequate stock levels at all times.
• Maintain a clean, organized, and professional office environment.
• Support daily office operations and provide administrative assistance to various departments.
• Facilitate new employee onboarding arrangements, including access cards, workstation setup, and other administrative support.

Events & Employee Activities

• Support the planning and coordination of company events, celebrations, and staff activities.

Job Requirements

• Possess a professional appearance and be able to maintain a positive company image at all times.
• Pleasant personality, service-oriented, and a good team player.
• Strong organizational, multitasking, and prioritization skills.
• Proficient in MicrosoftOffice applications and willing to learn new software and platforms.