Receptionist cum Admin Assistant

Polymer Capital Singapore; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

Polymer Capital Singapore is seeking a proactive Reception & Front Desk Manager to greet visitors, manage calls, and maintain a professional front-of-house. You will also handle mail, registrations, and ensure spaces are organized and presentable.

You will support office administration, liaise with vendors, coordinate facilities, and assist onboarding and events. Strong communication, organization, and confidentiality are required.

Qualifications

• Diploma or equivalent qualification.
• At least 3 years of relevant experience in reception, office administration, customer service, or related field.
• Fresh graduates with strong customer service and communication skills may be considered.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing mail, courier deliveries, and parcels.
• Manage visitor registrations and coordinate building access arrangements.
• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.
• Manage office supplies and pantry inventory, ensuring adequate stock levels.
• Liaise with vendors, building management, and service providers on office-related matters.
• Coordinate office maintenance, repairs, and facilities-related requirements.
• Assist in organizing company events, meetings, staff activities, and training sessions.
• Maintain filing systems, administrative records, and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Perform general administrative duties and ad hoc assignments as required.
• Book meeting rooms and coordinate meeting logistics.
• Arrange refreshments and meeting room setup when required.
• Coordinate visitor schedules and external meeting arrangements.

Skills

Communication

Organizational skills

Time management

Confidentiality

Interpersonal skills

Telephone etiquette

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Reception & Front Desk Management

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing mail, courier deliveries, and parcels.
• Manage visitor registrations and coordinate building access arrangements.
• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.

Office Administration

• Manage office supplies and pantry inventory, ensuring adequate stock levels.
• Liaise with vendors, building management, and service providers on office-related matters.
• Coordinate office maintenance, repairs, and facilities-related requirements.
• Assist in organizing company events, meetings, staff activities, and training sessions.
• Maintain filing systems, administrative records, and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Perform general administrative duties and ad hoc assignments as required.

Meeting Coordination

• Book meeting rooms and coordinate meeting logistics.
• Arrange refreshments and meeting room setup when required.
• Coordinate visitor schedules and external meeting arrangements.

• Diploma or equivalent qualification.
• At least 3 years of relevant experience in reception, office administration, customer service, or a related field.
• Fresh graduates with strong customer service and communication skills may be considered.
• Excellent verbal and written communication skills.
• Professional telephone etiquette and strong customer service orientation.
• Strong organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while maintaining a high level of confidentiality.
• Strong attention to detail and problem-solving abilities.
• Positive attitude, professional appearance, and willingness to support a dynamic office environment.
• Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.