Office Administrator

Lifewave Singapore; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Lifewave Singapore is seeking an Office Administrator to warmly greet walk-in visitors and support daily operations with a range of administrative tasks. You will direct visitors, answer enquiries, manage mail and deliveries, and handle travel arrangements, while maintaining a tidy, well-organized office environment.

The ideal candidate holds a diploma, has at least two years of front office experience, and demonstrates excellent communication and organizational skills, with a proactive,

Qualifications

• Diploma in any field is required.
• 2 years of experience as receptionist or front office.
• Proficient in Microsoft Office.
• Excellent communication and interpersonal skills.
• Attentive, proactive, organized with problem solving.
• Able to contribute positively as a team player.

Responsibilities

• Greet and welcome guests with a positive, helpful attitude.
• Direct visitors to the appropriate person and meeting locations.
• Attend to visitors' enquiries in a polite and professional manner.
• Escalate visitors' enquiries to the relevant department when applicable.
• Keep the business center clean and presentable while managing general office upkeep and addressing any required maintenance tasks.
• Manage office supplies and restock as needed.
• Receive, sort, and distribute daily mails/deliveries.
• Make travel arrangements including flight, accommodation, airport transfer, meals, etc.
• Maintain the general office filing system.
• Perform other administrative duties such as meeting and training room preparations, refreshment and meal arrangement for corporate meetings, etc.

Skills

Communication skills

Customer service

Organizational skills

Team player

Problem solving

Education

Diploma in any field

Tools

Microsoft Office

Job description

About the role

The Office Administrator greets walk-in visitors and perform a variety of administrative tasks to support daily operations.

Key responsibilities

• Greet and welcome guests with a positive, helpful attitude.
• Direct visitors to the appropriate person and meeting locations.
• Attend to visitors' enquiries in a polite and professional manner.
• Escalate visitors' enquiries to the relevant department when applicable.
• Keep the business center clean and presentable while managing general office upkeep and addressing any required maintenance tasks.
• Manage office supplies and restock as needed.
• Receive, sort, and distribute daily mails/deliveries.
• Make travel arrangements including flight, accommodation, airport transfer, meals, etc.
• Maintain the general office filing system.
• Perform other administrative duties such as meeting and training room preparations, refreshment and meal arrangement for corporate meetings, etc.

About you

• Diploma in any field.
• 2 years of experience as a Receptionist, Front Office Representative or equivalent.
• Proficient in Microsoft Office applications.
• Good attitude with sound customer service etiquette.
• Excellent communication and interpersonal skills.
• Attentive, resourceful, proactive, and organized with sound problem solving skills.
• Able to contribute positively as a team player, assisting with various tasks as required.