Purchasing Coordinator / Buyer Support -12 months contract extendable

PERSOL; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

PERSOL is seeking a detail-oriented Procurement Assistant to support the Senior Buyer and Procurement team in day-to-day purchasing operations in Singapore. You will manage purchase orders, route requisitions for approvals, and assist with supplier communications and documentation.

The role requires a Diploma or Degree in Procurement and Supply Chain, at least 3 years of experience, and strong Excel/MS Office skills.

Qualifications

• Diploma or degree in procurement or supply chain management.
• Minimum 3 years of work experience in procurement or purchasing preferred.
• Proficient with Microsoft Excel and MS Office applications.
• Knowledge of standard purchasing policies, procedures and processes.

Responsibilities

• Provide day-to-day purchasing support to the Senior Buyer and Procurement team.
• Create, process and maintain purchase orders and route requisitions for approvals.
• Manage non-conforming materials and coordinate vendor return authorizations (RMA).
• Investigate receiving discrepancies with suppliers and warehouse teams to ensure proper labeling.
• Address and resolve invoice-related issues to facilitate timely supplier payments.
• Maintain purchasing documentation including drawings and records.
• Update, track and monitor procurement data for reporting needs.
• Assist with inventory checks and audits of non-conforming areas.
• Participate in cross-functional team meetings and procurement initiatives.
• Provide general administrative support to the Purchasing team as needed.

Skills

Excel

Attention to detail

Organizational skills

Time management

Communication

Procurement knowledge

Education

Diploma or Degree in Procurement & Supply Chain

Job description

About the role

Provide day-to-day purchasing support to the Senior Buyer and Procurement team, managing purchase orders, supplier communications, and procurement documentation to ensure accurate and timely procurement operations.

Key responsibilities

• Provide day-to-day purchasing support to the Senior Buyer and Procurement team.

• Create, process, and maintain purchase orders (POs), and route requisitions for the appropriate approvals.

• Manage non-conforming materials and coordinate supplier return authorizations (RMA process).

• Investigate and resolve receiving discrepancies by working closely with suppliers and warehouse/receiving teams to ensure proper labeling and compliance requirements are met.

• Address and resolve invoice-related issues to facilitate accurate and timely supplier payments.

• Maintain purchasing documentation, including retrieving and filing engineering drawings and related records.

• Update, track, and monitor procurement data to support reporting and operational requirements.

• Assist with inventory checks and physical audits of non-conforming material areas.

• Participate in cross-functional team (CFT) meetings and support procurement-related initiatives.

• Provide general administrative and operational support to the Purchasing team as needed.

About you

• Diploma or Degree holder in Procurement and Supply Chain Management.

• Minimum 3 years of work experience; procurement or purchasing experience is preferred.

• Experience working with standard purchasing policies, procedures, and procurement processes is an advantage.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Effective written and verbal communication skills.

• Basic knowledge of procurement practices, purchasing policies, and supply chain processes.