Purchasing & Admin Executive

GL ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

GL ENGINEERING & CONSTRUCTION PTE. LTD. is seeking a detail-oriented purchasing professional to support day-to-day purchasing activities for projects and operations in Singapore.

You will manage PRs/POs, liaise with suppliers, source quotations, monitor inventory, and assist with cost control and documentation. The role emphasizes accuracy, timeliness, and compliance with purchasing procedures. Join our team to help ensure smooth procurement processes and reliable supplier relationships across

Responsibilities

• Manage and process Purchase Requisitions (PRs) and prepare Purchase Orders (POs), ensuring timely delivery of goods and materials.
• Liaise with suppliers, source quotations, obtain at least three quotations where applicable, and negotiate for competitive pricing and favourable terms.
• Handle purchasing of project materials, office stationery, pantry supplies and other company necessities.
• Monitor inventory levels and arrange timely replenishment of office supplies and consumables.
• Coordinate with internal departments and suppliers to ensure purchasing requirements are met efficiently.
• Verify deliveries against Purchase Orders and follow up on outstanding orders, discrepancies and supplier issues.
• Assist in checking supplier invoices against Purchase Orders and delivery documents before payment processing.
• Monitor project purchasing costs and assist with first-level project costing and cost control.
• Maintain proper purchasing records, supplier information, quotations and related documentation.
• Provide general administrative support and ensure compliance with company purchasing procedures.
• Performs other duties as assigned.

Job description

• Manage and process Purchase Requisitions (PRs) and prepare Purchase Orders (POs), ensuring timely delivery of goods and materials.

• Liaise with suppliers, source quotations, obtain at least three quotations where applicable, and negotiate for competitive pricing and favourable terms.

• Handle purchasing of project materials, office stationery, pantry supplies and other company necessities.

• Monitor inventory levels and arrange timely replenishment of office supplies and consumables.

• Coordinate with internal departments and suppliers to ensure purchasing requirements are met efficiently.

• Verify deliveries against Purchase Orders and follow up on outstanding orders, discrepancies and supplier issues.

• Assist in checking supplier invoices against Purchase Orders and delivery documents before payment processing.

• Monitor project purchasing costs and assist with first-level project costing and cost control.

• Maintain proper purchasing records, supplier information, quotations and related documentation.

• Provide general administrative support and ensure compliance with company purchasing procedures.

• Performs other duties as assigned.