Procurement Administrator

PROPERTY FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

PROPERTY FACILITY SERVICES PTE. LTD. is seeking a Purchaser Assistant to support the procurement team in managing purchasing activities, coordinating with suppliers, and maintaining procurement records to ensure timely and cost-effective purchasing.

This role requires 1–2 years of experience in procurement or administrative support, strong communication and negotiation skills, and proficiency with Microsoft Office.

Qualifications

• 1–2 years of experience in procurement, purchasing, or administrative support.
• Strong communication, negotiation, and time-management skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with good follow-up and record-keeping abilities.
• Capable of working independently and in a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and compare prices, specifications, and delivery terms.
• Coordinate with suppliers on product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports and purchasing summaries.
• Maintain filing and documentation for audit and record-keeping.
• Perform other procurement and administrative duties as assigned.

Skills

Communication

Negotiation

Time management

Record-keeping

Independent working

Tools

Microsoft Office

Excel

Word

Job description

The Purchaser Assistant supports the procurement team in managing purchasing activities, coordinating with suppliers, maintaining procurement records, and ensuring that goods and services are purchased in a timely and cost-effective manner.

Key Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1-2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.