Admin cum Purchaser

M14 (FOURTEEN) PTE. LTD.; Singapore; Presencial; SGD 33.000 - 47.000; Jornada completa

Descripción de la vacante

M14 (FOURTEEN) PTE. LTD. in Singapore is seeking an Admin cum Purchaser to support daily office operations and drive procurement activities.

You will manage purchase reports, process PRs/POs, verify invoices, reconcile payments, and maintain vendor records, while coordinating with internal teams and suppliers.

The ideal candidate has 1–2 years experience in admin or purchasing, strong numerical and Excel skills, and a proactive, detail-oriented mindset.

Formación

• 1–2 years of administrative or purchasing experience.
• Experience with purchase reports, invoice verification and reconciliation preferred.
• Detail-oriented and strong numerical/ spreadsheet skills.
• Proficient in Microsoft Office.
• Good communication and coordination with departments and suppliers.

Responsabilidades

• Manage daily procurement reports and invoicing.
• Perform 3-way matching (PO/DO/invoice) and supplier invoice audits.
• Follow up accounts payable and assist finance with payments.
• Maintain vendor database and contracts.
• Process daily purchase requisitions (PRs) and issue purchase orders (POs).
• Monitor inventory levels and assist with stock counts.
• Handle front desk, mails, and office tasks.

Conocimientos

Microsoft Office

Communication

Numerical skills

Educación

Business Administration

Supply Chain

Accounting

Descripción del empleo

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

• Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.

Key Responsibilities

1. Purchase Reports & Invoicing
   • Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
   • Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
   • Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
   • Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.
2. Purchasing Operations
   • Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
   • Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
   • Track order delivery dates, monitor inventory levels, and assist with regular stock counts.
3. General Administration
   • Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
   • Manage office supplies and pantry inventory, including stock checks and restocking.
   • Handle classification, archiving, and data entry for administrative documents, contracts, and files.
   • Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1-2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.