Procurement Admin Assistant

PERFAB ENGINEERING PTE. LTD.; Singapore; Sur place; SGD 42 000 - 65 000; Plein temps

Résumé du poste

PERFAB ENGINEERING PTE. LTD. in Singapore is seeking a Procurement professional to support sourcing, PO creation, supplier coordination, and material planning to ensure on-time project delivery.

The role emphasizes accurate documentation, audits, cost analysis, and collaboration with production and project teams to optimize purchasing and inventory.

Responsabilités

• Procurement & Sourcing: Assist in sourcing suppliers, subcontractors and service providers.
• Assist in identifying alternative suppliers when required.
• Request and compile quotations from suppliers for comparison.
• Support price comparison and procurement evaluation activities.
• Follow up with suppliers on quotations, delivery schedules and order confirmations.

Description du poste

Key Responsibilities:

1. Procurement & Sourcing
   • Assist in sourcing suppliers, subcontractors and service providers
   • Assist in identifying alternative suppliers when required
   • Request and compile quotations from suppliers for comparison
   • Support price comparison and procurement evaluation activities
   • Follow up with suppliers on quotations, delivery schedules and order confirmations
2. Purchase Order(PO) Management
   • Prepare and issue Purchase Orders (PO) accurately and timely
   • Ensure PO details (specifications, quantities, pricing, delivery terms)are correct
   • Track PO status and follow up on order confirmations
   • Maintain proper PO records for audit and traceability
3. Supplier Coordination
   • Communicate with suppliers regarding delivery schedules and order status
   • Maintain and update supplier database and approved vendor list
   • Assist in resolving supplier-related issues such as delivery delays or discrepancies
   • Build and maintain good working relationships with suppliers and vendors
4. Inventory & Material Coordination
   • Coordinate with store, production and project teams on material requirements
   • Monitor stock levels and assist in material replenishment planning
   • Track incoming deliveries and ensure supporting documents (DO, GRN, Invoices) are properly received
   • Handle urgent purchasing requests for site and operational needs
5. Documentation & Audit Compliance
   • Maintain accurate procurement documentation including PO, DO, INV and GRN
   • Verify supplier invoices against PO and delivery records before submission to Accounts
   • Ensure proper document filling and compliance with internal procedures and audits requirements
   • Support internal and external audits by preparing required procurement records and documentation
6. Cost Control & Budget Monitoring
   • Conduct cost comparisons and analysis for procurement decisions
   • Monitor price trends for key materials (e.g., steel, copper, electricalcomponents)
   • Support cost-saving initiatives and value engineering efforts
   • Assist in budget tracking for projects and operational purchases
7. System& Data Management
   • Update procurement records in accounting system (e.g., AutoCount)
   • Maintain accurate supplier pricing records and procurement history
   • Prepare procurement reports and summaries when required
   • Ensure proper data accuracy and document traceability
8. Administrative& Operational Support
   • Support daily administrative activities within the procurement department
   • Coordinate with internal departments to ensure smooth procurement operations
   • Assist management with procurement-related tasks and reporting
   • Perform any other ad-hoc duties assigned by the management