Admin cum Purchaser

NURTURE LIVING PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Benefits offered by this job

Annual leave 12 days

Job summary

NURTURE LIVING PTE. LTD. in Singapore is seeking an Admin cum Purchaser to manage daily administrative and office operations while independently handling procurement processes. You will prepare and audit purchase reports, perform 3-way matching, and manage vendor documentation.

The role requires 1–2 years in admin or purchasing, strong numerical skills, and proficiency in Microsoft Office. 8-hour workdays with regular office duties and procurement coordination support.

Qualifications

• 1–2 years of admin or purchasing experience, with procurement reporting and invoicing exposure.
• Strong numerical and spreadsheet abilities; attention to detail.
• Proficient in Microsoft Office.

Responsibilities

• Create and maintain daily procurement reports and ledgers.
• Audit supplier invoices and perform 3-way PO/DO/invoice matching.
• Track accounts payable and submit procurement docs for payment.
• Maintain vendor database, contracts, and price archives.
• Process PRs and issue POs based on department needs.
• Assist with stock checks, deliveries, and vendor follow-ups.
• Handle front desk tasks and office administration.
• Organize internal meetings and company events.

Skills

Detail-oriented

Communication skills

Spreadsheet skills

Education

Business Administration / Accounting degree

Tools

Microsoft Office

Job description

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

• Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.

Key Responsibilities

1. Purchase Reports & Invoicing
   • Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
   • Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
   • Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
   • Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.
2. Purchasing Operations
   • Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
   • Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
   • Track order delivery dates, monitor inventory levels, and assist with regular stock counts.
3. General Administration
   • Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
   • Manage office supplies and pantry inventory, including stock checks and restocking.
   • Handle classification, archiving, and data entry for administrative documents, contracts, and files.
   • Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1-2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.