Purchaser Assistant (12 months contract)

NETS; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

NETS in Singapore seeks a motivated Purchasing Assistant to support daily procurement and sourcing activities. You will assist the Purchaser with quotations, purchase orders, supplier communications, and records management, ensuring on-time delivery and compliance with company policies.

The role requires a Diploma/Higher NITEC in a related field, strong communication skills, and proficiency in Microsoft Office; familiarity with ERP systems is a plus.

Qualifications

• Diploma or higher NITEC in Business Administration, Supply Chain, Procurement, Logistics or related field.
• Fresh graduates are welcome to apply.
• Strong written and verbal communication with internal and external stakeholders.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Familiarity with ERP systems or purchasing software is an advantage.
• Organized, detail-oriented and able to manage multiple tasks and deadlines.
• Strong follow-up and coordination skills.

Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors based on requirements.
• Compare quotations and terms for review by the Purchaser.
• Prepare and process purchase orders and related procurement documents.
• Coordinate with suppliers on delivery schedules and order confirmations.
• Liaise with internal departments to clarify purchasing requirements.
• Prepare procurement-related forms and supporting documents for approval.
• Review vendor contracts annually and monitor outstanding POs.
• Maintain purchase records and supplier information.
• Support inventory replenishment and procurement reports.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

Diploma/Higher NITEC in related field

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP systems

Job description

We are seeking a motivated and detail-oriented Purchasing Assistant to support daily procurement and purchasing operations. The role is responsible for assisting the Purchaser in sourcing activities, obtaining quotations, preparing purchase orders, maintaining procurement records, and coordinating with suppliers to ensure timely delivery of goods and services. The Purchasing Assistant will work closely with internal departments and vendors to support efficient and cost-effective procurement processes in compliance with company policies and procedures.

Key Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors and suppliers based on operational requirements.
• Compare quotations, pricing, delivery schedules, and commercial terms for review by the Purchaser.
• Prepare and process purchase requisitions, purchase orders (POs), and related procurement documentation accurately and promptly.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules, and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and ensure timely procurement support.
• Prepare procurement-related forms, memos, justifications, and supporting documents for management review and approval.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain and update purchase records, supplier information, price lists.
• Assist in vendor communications regarding product inquiries, order status, discrepancies, stock attestation and service-related issues.
• Support inventory replenishment activities by monitoring stock levels and raising purchase requests when required.
• Assist in preparing purchasing reports, quotation comparisons, and procurement-related documentation.
• Ensure purchasing activities comply with company policies, procedures, and approval authorities
• Support the Logistics team in any other administrative and operational duties as assigned.

Requirements

• Diploma, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Supply Chain, Procurement, Logistics, or a related discipline.
• Fresh graduates with a keen interest in procurement are welcome to apply.
• Good communication and interpersonal skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with ERP systems or purchasing software will be an advantage.
• Organized, meticulous, and able to manage multiple tasks and deadlines.
• Strong follow-up skills and attention to detail.