Property Officer

Olympian Property Management Pte. Ltd.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Olympian Property Management Pte. Ltd. is seeking an Administrative Manager to oversee filing of Building Plans, maintenance manuals, and inspection records for a condominium. The role includes coordinating site walks, repairs, and ensuring facilities meet operability and safety standards.

You will manage contractor relationships, ITQ/RFQ processes, and assist in procurement to ensure contracts are executed on schedule.

Qualifications

• Experience managing building plans, O&M manuals, and inspection records.
• Ability to schedule and monitor in-house repairs.
• Knowledge of contractor management and ITQ/RFQ processes.
• Compliance with licenses and safety standards.

Responsibilities

• Manage proper filing of Building Plans and O&M manuals.
• File maintenance records and display inspection reports and work orders.
• Manage records of warrantied items and works and activate when necessary.
• Conduct site walk to check building defects and operability of M&E equipment.
• Schedule and monitor in-house repairs by site technician.
• Ensure all facilities and M&E items are functioning; prepare servicing/maintenance schedules.
• Inspect facilities for operability and user safety; ensure smooth traffic flow.
• Assist in procurement of services required by the condominium.
• Call for ITQ/RFQ for term contracts and adhoc repair works; prepare tenders for major retrofits.
• Ensure contractor work safety procedures and insurance coverage.

Skills

Record keeping

Facilities management

Vendor management

Job description

A. Administrative Management

• 1. Manage proper filing of all Building Plans and Operation & Maintenance Manuals
• 2. Proper filing of all maintenance records
• 3. Proper filing and display of inspection reports and work orders.
• 4. To manage records of warrantied items and works and activate when necessary

B. Buildiing & Facilities Management

• 1. To conduct site walk to check building defects and operability of M & E equipment,
• 2. To schedule and monitor in-house repair by site technician
• 3. To ensure all facilities and M & E items are functioning.
• 4. To prepare all servicing and maintenance schedule.
• 5. Inspect all facilities for operability and user safety
• 6. To ensure smooth traffic flow

C. Contractors Management

• 1. To assist in procurement of services required by the condominium
• 2. To call for Invitation to Quotes (ITQ) when term contracts expires.
• 3. To ensure all maintenance work is carried out according to schedule and contract terms.
• 4. To ensure that all works are carried out in proper order
• 5. Meet with term contractor to discuss on their work schedule and review their performance.
• 6. To call for ITQ or Request For Quotation (RFQ) for adhoc repair works.
• 7. To assist in prepare tenders for major retrofitting works.
• 8. To ensure contractor work safety procedures and insurance coverage is in order.

D. Compliance Management

• 1. To respond to resident feedback on maintenance issues.
• 2. To ensure all licenses, certificates are valid.
• 3. To assist Condo Manager in preparing logistics and conduct AGM.

Kind Reminder

Kindly include the following in your resume:

• 1. Current Renumeration
• 2. Expected Renumeration
• 3. Age or DOB
• 4. Vicinity of residence (do not need to be full address, just indicate estate will do)
• 5. Possess any driving license Class 2B/2A/2/3
• 6. Nationality
• 7. Past employment as a Property Officer or Executive with Company and site (Condo) reference.
• 8. How many years' experience do you have as a Property Officer or Executive working in a team comprising of a CM, AA & technician for a 550 unit condominium.
• 9. How much notice are you required to give your current employer?