Assistant Condo Manager

ERIC ONG & ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

ERIC ONG & ASSOCIATES PTE. LTD. is seeking a proactive Facilities Manager to oversee the day-to-day operations of the building/condominium in Singapore.

You will coordinate council and AGM meetings, handle administrative and financial tasks, and supervise a team delivering maintenance, security, and car park services. Responsibilities include reviewing contracts and insurance, coordinating renovations approval, handling resident complaints, and ensuring compliance with applicable acts.

Responsibilities

• Oversee day-to-day operations of the building/condominium.
• Coordinate council and AGM meetings; prepare agendas, minutes and follow-up.
• Supervise maintenance, security, admin and car park staff; ensure service quality.
• Review contracts, renewals, and insurance before expiry.
• Attend to residents' complaints and liaise with contractors on works.
• Lead tendering processes, site tours, and quotation collection with clear specs.

Job description

Roles & Responsibilities

• Conduct daily check and regular inspection with management teams and term contractors to improve and maintain the common property.

• Prepare for council meetings and annual general meetings including agenda, minutes and follow up on the instruction given by the meeting.

• Administrative work a) including update any change of authorized signatories for proper financial operation of Clients’ current and fixed deposit accounts based on the mandate to be determined by the Clients. b) execute renewal and/or new contract, agreements & insurance. c) ensure passing or amending by-law is lodged with authority within the required frame. d) attending to submission on approval of renovation work by individual unit.

• Receive and attend complaints by residents and owners on the common property.

• Assist project work including asking tender, inviting contractors, site show around and collecting quotation with proper specifications and scopes of works.

• Supervise the project work in common area and schedule the testing work for relevant building certificates & licence renewal.

• Manage & supervise the management team and recommend & motivate team’s work performance.

• Manage and maintain all upkeeping activities of the site / estate.

• Carry out full administrative, financial and maintenance functions.

• Lead and manage client-relationship.

• Fully responsible for day to day operation of building / condominium.

• Supervise and coordinate all maintain and administrate staff assigned to the building / condominium.

• Carry out maintenance function to the highest standard expect for the client and the subsidiary proprietor.

• Lead a team of personal providing maintenance, security, administrative and car park management.

• Ensure all contract work / routine service are carried out according as specified in their contract agreement.

• Review all contract, agreement and insurance before their expiry and recommend renewal or call for quotation/tender.

• Co-ordinate council meeting and annual general meeting.

Job Requirements

• 3 to 5 years of relevant working experience.

• Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management and its equivalent qualifications.

• Knowledge of Building Maintenance & Strata Management Act will be an added advantage.

• Demonstrated oral and written communications skills.

• Mature and outgoing personality.

• Ability to work independently and as part of a team.