Project & Office Administrator

JACOB GENERAL CONTRACTORS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

JACOB GENERAL CONTRACTORS PTE. LTD. is seeking a responsible and well-organised Project & Office Administrator to support our construction projects and daily office operations.

You will coordinate with clients, supervisors, workers, subcontractors and suppliers, and manage documentation. The role involves preparing quotations, purchase orders, site records, attendance and permit documentation, and providing general administrative support to management and the operations team.

Qualifications

• Diploma or relevant qualification preferred.
• Experience in construction, renovation, facilities management or a related industry is an advantage.
• Proficient in Microsoft Word, Excel and email correspondence.
• Able to communicate effectively in English.
• Able to work independently and follow up closely on assigned matters.
• Candidates without construction experience may be considered if they are willing to learn.

Responsibilities

• Coordinate with clients, supervisors, workers, subcontractors and suppliers.
• Follow up on work schedules, site progress and project requirements.
• Prepare quotations, purchase orders, work orders and project documents.
• Arrange materials, deliveries, workers and site appointments.
• Maintain job sheets, completion photos and project records.
• Assist with progress claims, invoices and supporting documents.
• Attend site meetings or conduct occasional site visits when required.

Skills

MS Word

MS Excel

English Proficiency

Organisational Skills

Multi-tasking

Independent Work

Education

Diploma

Job description

We are looking for a responsible and well-organised Project & Office Administrator to support our construction projects and daily office operations.

Key Responsibilities

Project Administration

• Coordinate with clients, supervisors, workers, subcontractors and suppliers
• Follow up on work schedules, site progress and project requirements
• Prepare quotations, purchase orders, work orders and project documents
• Arrange materials, deliveries, workers and site appointments
• Maintain job sheets, completion photos and project records
• Assist with progress claims, invoices and supporting documents
• Follow up on outstanding matters to ensure work is completed on timeAttend site meetings or conduct occasional site visits when required

Office Administration

• Handle general office administration, filing and data entry
• Answer calls, emails and customer enquiries
• Maintain employee, worker and project records
• Assist with attendance, leave, training and permit documentation
• Coordinate office supplies, purchases and equipment servicing
• Provide administrative support to management and the operations team
• Perform other relevant duties when required

Requirements

• Diploma or relevant qualification preferred
• Experience in construction, renovation, facilities management or a related industry is an advantage
• Proficient in Microsoft Word, Excel and email correspondence
• Able to communicate effectively in English
• Responsible, organised and able to manage multiple tasks
• Comfortable communicating with clients, workers, suppliers and subcontractors
• Able to work independently and follow up closely on assigned matters
• Candidates without construction experience may be considered if they are willing to learn