Admin & Purchasing Coordinator

XINDA CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

XINDA CONSTRUCTION PTE. LTD. is seeking a capable administrative professional to support daily office operations in our Singapore project teams.

Responsibilities include handling documents, quotations, invoices and project records; coordinating with suppliers and workers; and maintaining staff records. Strong communication and basic IT skills are required to ensure deadlines are met.

Qualifications

• Minimum 1-2 years of relevant administrative experience.
• Experience in a construction company or construction-related industry is preferred.
• Experience in purchasing or ordering construction materials is an advantage.
• Good communication and interpersonal skills.
• Able to communicate with suppliers, workers and project teams in English.
• Basic computer skills, especially Microsoft Word and Excel.
• Knowledge of construction materials and site requirements is an advantage.
• Good organizational skills and attention to detail.
• Able to work independently and handle multiple tasks.
• Responsible, hardworking and willing to learn.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle daily administrative and office tasks.
• Prepare, organize and maintain company and project documents.
• Assist with quotations, invoices, purchase orders and other project documents.
• Assist in ordering construction materials, tools and site supplies according to project requirements.
• Communicate and coordinate with suppliers, subcontractors and workers regarding material orders, delivery schedules and site requirements.
• Follow up on material quotations, orders, deliveries and outstanding items.
• Coordinate with the project team to ensure materials are ordered and delivered on time.
• Assist the project team with document preparation and submission.
• Handle emails, phone calls and correspondence with clients, suppliers and workers.
• Maintain staff and worker records, attendance and leave records.
• Assist with work pass, MOM, BCA and other administrative matters when required.
• Coordinate with workers, suppliers, subcontractors and project teams.
• Perform general administrative and ad-hoc duties assigned by the management.

Skills

Administrative experience

Communication skills

MS Word & Excel

English proficiency

Job description

Job Description

• Handle daily administrative and office tasks.
• Prepare, organize and maintain company and project documents.
• Assist with quotations, invoices, purchase orders and other project documents.
• Assist in ordering construction materials, tools and site supplies according to project requirements.
• Communicate and coordinate with suppliers, subcontractors and workers regarding material orders, delivery schedules and site requirements.
• Follow up on material quotations, orders, deliveries and outstanding items.
• Coordinate with the project team to ensure materials are ordered and delivered on time.
• Assist the project team with document preparation and submission.
• Handle emails, phone calls and correspondence with clients, suppliers and workers.
• Maintain staff and worker records, attendance and leave records.
• Assist with work pass, MOM, BCA and other administrative matters when required.
• Coordinate with workers, suppliers, subcontractors and project teams.
• Perform general administrative and ad-hoc duties assigned by the management.

Job Requirements

• Minimum 1-2 years of relevant administrative experience.
• Experience in a construction company or construction-related industry is preferred.
• Experience in purchasing or ordering construction materials is an advantage.
• Good communication and interpersonal skills.
• Able to communicate with suppliers, workers and project teams in English.
• Basic computer skills, especially Microsoft Word and Excel.
• Knowledge of construction materials and site requirements is an advantage.
• Good organizational skills and attention to detail.
• Able to work independently and handle multiple tasks.
• Responsible, hardworking and willing to learn.
• Able to work under pressure and meet deadlines.