Project Executive

ALLEVIATIVE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

ALLEVIATIVE ENGINEERING PTE. LTD. is seeking a diligent project coordinator to support our engineering projects in Singapore.

You will manage day-to-day coordination, prepare and submit documentation, and liaise with clients, suppliers and subcontractors to keep progress on track. The role emphasizes accurate paperwork, timely follow-up on approvals and changes, and close collaboration with site teams to organise manpower, materials and schedules.

Qualifications

• Diploma or degree in engineering, building, business administration, or related field.
• Experience in construction/M&E project coordination preferred.
• Strong documentation and follow-up skills.
• Proficient in Microsoft Word and Excel.
• Good communication and coordination abilities.
• Able to meet submission deadlines and work independently.

Responsibilities

• Handle day-to-day project coordination and administrative matters for assigned projects.
• Prepare, submit and maintain project documentation, reports and records.
• Prepare quotations, progress claims and purchase orders.
• Prepare project documents such as RA, MOS, SWMS, PTW, material submissions, inspection forms, progress reports and handover documents.
• Track document submission status and follow up on approvals and outstanding matters.
• Liaise with clients, main contractors, suppliers and subcontractors on project coordination matters.
• Coordinate with site teams on manpower, work schedules, materials and site requirements.
• Arrange and follow up on material orders, deliveries, samples and supplier submissions.
• Assist in sourcing materials and obtaining quotations from suppliers and subcontractors.
• Prepare meeting follow-ups and ensure outstanding action items are tracked and closed.
• Monitor project progress and update internal progress records and schedules.
• Assist in tracking completed work quantities for progress claims and billing purposes.
• Follow up on client instructions, additional works and changes for quotation / VO preparation.
• Assist Project Manager / Engineer with project-related correspondence and documentation.
• Provide regular project status updates to management.
• Ensure project documents are properly organised and submitted within deadlines.
• Perform other project coordination and administrative duties as assigned.

Skills

Project coordination

Documentation & follow-up

Communication & coordination

Independent working

Organised

Education

Diploma / Degree in Engineering, Building, Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

• Handle day-to-day project coordination and administrative matters for assigned projects.


• Prepare, submit and maintain project documentation, reports and records.


• Prepare and follow up on quotations, Progress Claims and Purchase Orders.


• Prepare project documents such as RA, MOS, SWMS, PTW, material submissions, inspection forms, progress reports and handover documents.


• Track document submission status and follow up closely on pending approvals and outstanding matters.


• Liaise with clients, main contractors, suppliers and subcontractors on project coordination matters.


• Coordinate with site teams on manpower, work schedules, materials and site requirements.


• Arrange and follow up on material orders, deliveries, samples and supplier submissions.


• Assist in sourcing materials and obtaining quotations from suppliers and subcontractors.


• Prepare meeting follow-ups and ensure outstanding action items are properly tracked and closed.


• Monitor project progress and update internal progress records and schedules.


• Assist in tracking completed work quantities for progress claims and billing purposes.


• Follow up on client instructions, additional works and changes for quotation / VO preparation.


• Assist Project Manager / Engineer with project-related correspondence and documentation.


• Provide regular project status updates to management.


• Ensure project documents are properly organised and submitted within the required deadlines.


• Perform other project coordination and administrative duties as assigned.

Requirements

• Diploma / Degree in Engineering, Building, Business Administration or related field.


• Relevant experience in construction / M&E project coordination is preferred.


• Strong in paperwork, documentation and follow-up.


• Good knowledge of Microsoft Word and Excel.


• Good communication and coordination skills.


• Well-organised, responsible and able to meet submission deadlines.


• Able to work independently and follow up closely on assigned tasks.