Administrative Officer

OCTAVO PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

OCTAVO PTE. LTD. in Singapore is seeking a capable Administrative Assistant to support construction project teams with daily clerical tasks, document control, and coordination.

You will manage attendance and onboarding, oversee office supplies and records, arrange meetings, prepare minutes, and liaise with contractors, suppliers and colleagues to keep projects on track. The role requires attention to detail, good communication, and the ability to multitask under tight deadlines.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management or Construction Administration.
• 1–3 years of relevant administrative experience, preferably in construction or engineering.
• Strong organizational and time-management skills with attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Able to work independently and manage multiple tasks under tight deadlines.
• Experience in construction project documentation or coordination is an advantage.

Responsibilities

• Provide daily administrative and clerical support to the construction company and project teams.
• Manage office documents, records, filing, correspondence and data entry.
• Prepare and maintain project-related administrative documents, reports, forms and records.
• Assist with staff attendance, leave records, onboarding and other employee administrative matters.
• Coordinate office supplies, equipment, maintenance and general office arrangements.
• Assist with construction project administration, including document tracking, meeting arrangements and submission of required documents.
• Coordinate with contractors, suppliers, consultants and other external parties when required.
• Arrange meetings, prepare meeting minutes and follow up on administrative matters.
• Assist management and project teams with ad-hoc administrative tasks and other duties as assigned.

Skills

Time management

Organization

Communication

Interpersonal skills

Independent worker

Education

Diploma or equivalent in Business Administration/Management/Construction Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Job Responsibilities

• Provide daily administrative and clerical support to the construction company and project teams.
• Manage office documents, records, filing, correspondence and data entry.
• Prepare and maintain project-related administrative documents, reports, forms and records.
• Assist with staff attendance, leave records, onboarding and other employee administrative matters.
• Coordinate office supplies, equipment, maintenance and general office arrangements.
• Assist with construction project administration, including document tracking, meeting arrangements and submission of required documents.
• Coordinate with contractors, suppliers, consultants and other external parties when required.
• Arrange meetings, prepare meeting minutes and follow up on administrative matters.
• Assist management and project teams with ad-hoc administrative tasks and other duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Management, Construction Administration or a related field.
• 1–3 years of relevant administrative experience, preferably in a construction or engineering company.
• Good organizational and time-management skills with attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Able to work independently and manage multiple tasks under tight deadlines.
• Experience in construction project documentation or coordination will be an advantage.