Project Coordinator

PEOPLEBANK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

PEOPLEBANK SINGAPORE PTE. LTD. is seeking a detail-oriented Programme & Project Coordinator to provide administrative, coordination, and operational support for research-industry collaboration programmes.

The role involves coordinating multiple stakeholders, managing documentation and schedules, and supporting programme activities within a structured environment. You will assist with programme operations, budget tracking, governance meetings, and day-to-day administrative tasks while working

Qualifications

• Diploma or degree in any discipline is required.
• Experience in programme coordination or project administration is preferred.
• Budget tracking, reporting, and documentation skills are required; training provided.

Responsibilities

• Provide administrative and coordination support to Programme and Project Management teams.
• Support monthly budget control and tracking for the programme; assist with finance reporting.
• Coordinate Senior Management review meetings, including scheduling, materials, minute-taking, and action tracking.

Skills

Organisational skills

Stakeholder coordination

Documentation & filing

Education

Diploma or Degree

Tools

Microsoft Office

Job description

Programme & Project Coordinator

12 Months Contract
Location: Central
Client: Medical Research

Our Client is seeking a detail-oriented and organised Programme & Project Coordinator to provide administrative, coordination, and operational support for research-industry collaboration programmes. This role is well suited for someone who enjoys coordinating multiple stakeholders, managing documentation and schedules, and supporting programme activities in a structured environment.

Key Responsibilities

• Programme & Project Support Provide administrative and coordination support to Programme and Project Management teams supporting Joint Lab activities. Support day-to-day programme operations and ensure smooth execution of programme activities. Coordinate programme-related activities, logistics, and follow-up actions.
• Financial & Budget Coordination Support monthly budget control and tracking for the programme. Assist with annual finance reporting and related documentation, with on-the-job training provided where required. Maintain accurate financial and programme records.
• Governance & Management Meetings Coordinate Senior Management review meetings, including scheduling, preparation of meeting materials, minute-taking, and tracking of action items. Follow up with relevant stakeholders to ensure timely completion of agreed actions.
• Administrative & Operations Support Provide general administrative support, including calendar management, overseas trip planning, meeting logistics, and teleconference arrangements. Maintain proper documentation and systematic filing of programme records. Support other operational and administrative activities as required.
• Stakeholder & Operations Liaison Serve as a key liaison point with central Operations functions to support smooth office and programme operations. Coordinate with internal stakeholders to ensure timely follow-up and resolution of operational matters.

Requirements

• Diploma or Degree in any discipline.
• Relevant experience in programme coordination, project administration, operations support, or a similar administrative role .
• Comfortable with budget tracking, reporting, and documentation ; training will be provided where required.
• Proficient in Microsoft Office , particularly Word, Excel, PowerPoint, and Outlook.
• Strong organisational skills with excellent attention to detail and follow-through.
• Able to manage multiple tasks and stakeholders effectively.
• Comfortable supporting senior management engagements and handling confidential programme documentation.
• Reliable, proactive, and able to work effectively in a structured and process-driven environment.

What You Can Expect

Opportunity to support research-industry collaboration programmes within a leading research and innovation environment. Exposure to programme management, governance, budgeting, and stakeholder coordination. Structured working environment with on-the-job training and support.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.