Administrative Support Executive (Health Services Programme)

Expertise Technologies Pte Ltdexpertise-gp.com; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Expertise Technologies Pte Ltd in Singapore seeks a proactive administrative coordinator to support planning, coordination, procurement, and health programme operations. You will develop programme materials, coordinate with schools and partners, manage onboarding sessions, handle procurement and vendor liaison, and assist in survey activities for monitoring.

The role offers full-time, 24-month contract terms and is based in Singapore with standard working hours.

Qualifications

• Diploma or GCE A Level qualification.
• 1–2 years of relevant administrative or programme coordination experience.
• Procurement project or vendor liaison experience is advantageous.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office; Canva and Adobe tools familiarity.

Responsibilities

• Develop and coordinate programme materials in hardcopy and digital formats.
• Prepare information pamphlets, guides, slides, videos, toolkits and resources.
• Support onboarding and staff familiarisation sessions for resources and workflows.
• Coordinate with internal and external stakeholders for smooth delivery.
• Provide administrative and operational support for implementation.
• Track progress, maintain documentation, and highlight issues for improvement.
• Support planning and execution of school health activities and initiatives.
• Monitor schedules and ensure activities follow timelines and procedures.
• Serve as a point of contact for queries, feedback, and escalations.
• Assist in preparing reports, updates, and presentation materials for stakeholders.
• Procurement activities: sourcing quotations, purchase requests, processing invoices.
• Coordinate survey activities for monitoring and evaluation purposes.

Skills

Communication skills

Organisation

Stakeholder engagement

MS Office

Canva

Adobe Photoshop

Team collaboration

Education

Diploma or GCE A Level

Tools

Microsoft Office

Canva

Adobe Photoshop

Adobe Illustrator

Job description

Join our team for a dynamic role with an outsourced project. We are seeking a proactive and detail-oriented individual to support the planning, coordination, resource development, procurement, and administrative operations of health-related programmes and initiatives.

Key Responsibilities:

Programme Resource Development & Coordination

• Develop and coordinate programme materials in both hardcopy and digital formats to support school health initiatives and related programmes.
• Prepare materials such as information pamphlets, guides, playbooks, briefing materials, presentation slides, videos, toolkits, and communication resources.
• Support onboarding and familiarisation sessions for staff on programme resources and workflows.
• Coordinate and maintain engagement with internal stakeholders, schools, and external partners to support smooth programme delivery.
• Provide administrative and operational support for programme implementation and follow-up activities.
• Track programme progress, maintain documentation, and highlight operational issues or improvement areas where necessary.

School Health Administrative Support

• Support the planning, coordination, and execution of school health activities and initiatives.
• Liaise with schools and relevant stakeholders to facilitate programme delivery, including health-related activities and outreach programmes.
• Monitor programme schedules and ensure activities are carried out according to established timelines and procedures.
• Serve as a point of contact for queries, feedback and escalations.
• Provide general administrative support including scheduling meetings, and taking meeting minutes.
• Assist in preparing reports, updates, and presentation materials for stakeholders.

Procurement & Resource Support

• Support procurement activities including sourcing and comparing quotations, raising purchase requests/orders, and processing invoices or related finance documents.
• Coordinate procurement and resource requests in accordance with organisational guidelines and procedures.
• Liaise with internal departments and external vendors to ensure timely delivery of materials, services, and resources.
• Maintain accurate records of procurement activities

Phone Survey & Reporting Support

• Support the preparation and coordination of phone survey activities for programme monitoring and evaluation purposes.
• Assist in reviewing survey questions and ensuring alignment with programme objectives.
• Coordinate survey schedules and follow up with relevant stakeholders where required.
• Monitor survey administration and data collection progress to ensure completeness and accuracy.
• Consolidate survey findings and assist in preparing reports and summaries for programme review and improvement.

Requirements:

• Diploma or GCE A Level qualification.
• Minimum 1 to 2 years of relevant work experience in administrative support role, programme coordination or related discipline.
• Experience in procurement related projects or vendor liaison will be advantageous.
• Good communication and interpersonal skills.
• Strong organisational, project coordination, and stakeholders’ engagement abilities.
• Able to manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word, Outlook etc)
• Familiar with Canva, Adobe Photoshop, and/or Adobe Illustrator.
• Able to work independently as well as collaboratively in a team environment.

Job Type: Full-time, Contract

Contract Period: 24 months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore 169037