Project Executive / Senior Project Executive

DSTA; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

DSTA is seeking a Project Executive / Senior Project Executive to provide administrative and operational support for acquisition projects. You will help coordinate procurement, maintain project records, onboard new staff, and assist with security clearance processes to keep projects running smoothly.

The role requires strong organisation, the ability to manage multiple tasks, and good interpersonal skills to work across teams in a fast-paced environment.

Qualifications

• Diploma in any discipline.
• Proficiency in Microsoft Office applications.
• Good interpersonal and communication skills.
• Able to work independently and manage priorities effectively.
• Prior administrative or project coordination experience would be an advantage.

Responsibilities

• Project Administration & Procurement - support project teams by processing purchase orders and goods receipts accurately and promptly.
• Project Records & Asset Management - maintain project documentation, manage records and track assets.
• Onboarding & Coordination - coordinate onboarding of new team members, arrange meetings and security clearances.
• Stakeholder & Supplier Coordination - coordinate deliveries and communications across teams and suppliers.
• Training & Department Support - coordinate training programmes and provide general admin support.

Skills

Organisational skills

Multitasking

Communication

Team collaboration

Independent work

Prioritisation

Proactive

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

Are you organised, proactive and enjoy keeping things running smoothly? Join our team and play an important role in supporting project teams delivering acquisition projects. As a Project Executive / Senior Project Executive, you will provide administrative and operational support to ensure projects are well-coordinated and executed efficiently.

What You'll Do

• Project Administration & Procurement - You will support project teams by processing purchase orders and goods receipts accurately and promptly to ensure smooth procurement operations.


• Project Records & Asset Management - You will maintain project documentation, manage records and track project assets across various systems, ensuring information is accurate, organised and readily accessible.


• Onboarding & Coordination - You will coordinate the onboarding of new team members, arrange project meetings and events, and facilitate security clearance processes for staff and external parties.


• Stakeholder & Supplier Coordination - Working closely with project teams, suppliers and internal stakeholders, you will coordinate deliveries, monitor administrative timelines and support effective communication throughout the project lifecycle.


• Training & Department Support - You will also coordinate training programmes, assist in departmental planning activities and provide general administrative support to ensure smooth day-to-day operations.

We Are Looking For Someone Who

• Is organised, meticulous and able to manage multiple tasks


• Takes initiative and works well independently


• Enjoys working with people and collaborating across teams


• Communicates clearly and builds positive working relationships


• Is adaptable and able to work in a fast-paced environment


• Has a positive attitude and is committed to delivering quality work


• Diploma in any discipline


• Proficiency in Microsoft Office applications


• Good interpersonal and communication skills


• Able to work independently and manage priorities effectively


• Prior administrative or project coordination experience would be an advantage