PROJECT COORDINATOR

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD.; Singapore; On-site; SGD 47,000 - 76,000; Full time

Job summary

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD.

is seeking a capable Project Coordinator to assist the Project Manager in planning, coordinating and monitoring project activities in Singapore. You will maintain schedules, registers and meeting minutes while liaising with engineering, procurement, vendors and clients to secure information, deliverables and approvals. The role requires 3–5 years in project coordination, plus strong organizational and communication skills.

Qualifications

• Diploma or Degree in any discipline.
• Team player with strong analytical and communication skills.
• Minimum 3–5 years of experience in a project coordination role.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to liaise with various stakeholders.
• Proficient in MS Office including Excel, Word, PowerPoint, Outlook, MS Project or equivalent.

Responsibilities

• Assist Project Manager in planning, coordinating and monitoring project activities to ensure timely completion of deliverables.
• Maintain and update project schedules, action registers, deliverable registers, meeting minutes and progress reports.
• Coordinate with stakeholders including engineering, procurement, vendors, subcontractors and clients for information, deliverables and approvals.
• Track milestones, deliverable status, procurement, site progress and risks; highlight delays to the PM.
• Arrange and coordinate meetings, prepare agendas, record minutes and follow up on actions.
• Support procurement activities under PM guidance, including RFQ packages and quotations.
• Coordinate project logistics, site access, work permits, manpower planning and documentation.
• Maintain project filing and document control; ensure approvals and submissions are complete.
• Assist in project close-out with final docs, as-builts and lessons learned.
• Comply with company procedures and project execution practices.
• Carry out other coordination or administrative duties as assigned by PM or management.

Skills

Analytical skills

Communication

Teamwork

Education

Diploma or Degree in any discipline

Tools

MS Office

MS Project

Job description

Job Description

• Assist the Project Manager in planning, coordinating and monitoring project activities to ensure timely completion of project deliverables.
• Maintain and update project schedules, action registers, deliverable registers, meeting minutes, progress reports and project correspondence records.
• Coordinate with project stakeholders, including engineering, procurement, vendors, subcontractors and clients to follow up on pending information, deliverables, comments,clarifications and approvals.
• Track project milestones,deliverable status, procurement status, site progress, cost-related status, key project issues, and highlight delays or risks to the Project Manager.
• Arrange and coordinate project meetings, prepare meeting agendas, record minutes of meeting, maintain action lists and follow up on closure of actions.
• Support procurement activities under the guidance of Project Manager, including preparing RFQ packages, requesting quotations, coordinating vendor clarifications,maintaining quotation records and assisting in comparison summaries.
• Assist in coordinating project logistics, site access, work permits, manpower planning, material delivery and project administrative matters with relevant project/site personnel where required.
• Monitor and maintain proper project filing,records and document control, including correspondence, drawings, reports,vendor documents, submissions and approvals.
• Support project close-out activities, including compilation of final documentation, as-built records,handover documents and lessons learned.
• Comply with company project procedures, document control requirements, quality standards and applicable project execution practices.
• Carry out other project coordination, ad hoc or administrative duties as assigned by the Project Manager or Management.
  

Requirements:

• Diploma or Degree in any discipline
• Team player with strong analytical and communication skills
• Minimum 3-5 years of experience in a project coordination role
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to effectively liaise with various stakeholders
• Proficient in MS Office including Excel, Word, PowerPoint, Outlook, MS Project or equivalent.