Project Assistant (CEO Office) - Fresh Graduates Welcome

Baker Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Baker Engineering Pte Ltd is seeking an admin-focused candidate to support facility projects and investor relations tasks in Singapore. The role covers PRs, document control, and coordination of security briefings for site personnel and visitors.

Fresh graduates are welcome. Strong MS Office and English proofreading skills are essential, with comfort in office and outdoor environments. Independent work, multitasking, and attention to detail are expected.

Qualifications

• Fresh graduates are welcome to apply.
• Experience in administration or document control preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and organization.

Responsibilities

• Raise PRs and follow up on procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.
• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to relevant government regulations and QSHE policies, practices and procedures.

Skills

Microsoft Office

Written English

Communication

Independent working

Organizational skills

Detail oriented

Team player

Site familiarity

Education

Fresh graduates welcome

Job description

Responsibilities

**Please note that we are currently unable to provide work pass sponsorship for this position.

Facility related project:

• · Raise Purchase Requisitions (PRs) and follow up on procurement matters.
• · Coordinate with Finance on progressive claims and payment submissions.
• · Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• · Coordinate security briefings and safety inductions for contractors and visitors.
• · Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• · Monitor induction status and send confirmation notices.
• · Assist with security administration, including T-pass applications and data entry.
• · Attend daily site coordination meetings and compile contractor headcount information.
• · Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

• · Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• · Assist with AGM logistics and coordination.
• · Provide administrative and logistical support for Environmental Committee initiatives.
• · Perform general administrative duties such as scanning, verification and records disposal.
• · Perform any other tasks as may be assigned by the supervisor.
• · Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE) policies, practices and procedures at all times.

Requirements

• · Fresh graduates are welcome to apply.
• · Experience in administration or document control is preferred.
• · Proficient in Microsoft Office with good written and proofreading skills in English.
• · Comfortable working in both office and outdoor/site environments.
• · Comfortable interacting with contractors, consultants and site personnel.
• · Able to work independently with minimal supervision and manage multiple tasks.
• · Good organizational skills and attention to detail.
• · A responsible team player with good communication and good organizational skills.