Project Assistant (CEO Office)

BAKER ENGINEERING PTE. LTD.; Singapore; On-site; SGD 22,000 - 39,000; Full time

Job summary

Baker Engineering Pte. Ltd. in Singapore seeks a detail-oriented administrative professional to support facility-related projects and investor relations tasks. You will manage filing, document control, and procurement paperwork while coordinating with security, site personnel, and contractors.

Fresh graduates are welcome. The role involves office and outdoor/site work, strong English writing, and meticulous attention to detail within a collaborative team environment.

Qualifications

• Fresh graduates are welcome to apply.
• Experience in administration or document control preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Comfortable interacting with contractors, consultants and site personnel.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and organizational skills.

Responsibilities

• Raise Purchase Requisitions (PRs) and follow upon procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.
• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to QSHE policies, practices and procedures at all times.

Skills

MS Office

Communication

Organizational skills

Multitasking

Proofreading

English writing

Flexibility

Tools

MS Office

Job description

Responsibilities

Facility related project:

• Raise Purchase Requisitions (PRs) and follow upon procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE)policies, practices and procedures at all times.

Requirements

• Fresh graduates are welcome to apply.
• Experience in administration or document control is preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Comfortable interacting with contractors, consultants and site personnel.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and good organizational skills.