Project Assistant

Asia Association; Singapore; Hybrid; SGD 28,000 - 33,000; Full time

Job summary

Asia Association in Singapore is seeking a Project Assistant to provide administrative and operational support to project managers and teams. You will coordinate activities, maintain documentation, track timelines, and facilitate communication among stakeholders.

Based in Jurong East with a hybrid on-site/remote setup, the role reports to the Project Manager/Project Lead. Working hours are 10:00 AM–7:00 PM, Monday to Friday, and the salary range is SGD 2,500–3,000 per month.

Qualifications

• Diploma in Business Administration, Project Management, Engineering, Information Technology, or a related field.
• Relevant experience in administrative, coordination, or project support roles is preferred.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Knowledge of cloud-based storage platforms such as Google Drive, SharePoint, OneDrive, and Dropbox, including file organization, access management, document sharing, and version control.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work under tight deadlines.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Assist the Project Manager in planning, coordinating, and monitoring project activities.
• Maintain and update project documentation, schedules, reports, and records.
• Track project progress and follow up on action items, deliverables, and deadlines.
• Coordinate meetings, prepare agendas, record minutes, and distribute meeting notes.
• Liaise with internal teams, clients, vendors, and other stakeholders to support project requirements.
• Prepare project status reports and presentations.
• Organize project-related files and ensure proper document control.
• Support procurement, budget tracking, and resource allocation activities when required.
• Identify project risks or issues and escalates them to the Project Manager.
• Perform general administrative duties to support project execution.

Skills

Project coordination

MS Office proficiency

Communication skills

Independent and team work

Education

Diploma in Business Administration / Project Management or related field

Relevant PM/administrative certification (optional)

Tools

Google Drive

Microsoft SharePoint

OneDrive

Dropbox

Job description

The Project Assistant provides administrative and operational support to project managers and project teams to ensure projects are completed efficiently and on schedule. The role involves coordinating activities, maintaining project documentation, tracking timelines, and facilitating communication among stakeholders.

Key Responsibilities

• Assist the Project Manager in planning, coordinating, and monitoring project activities.
• Maintain and update project documentation, schedules, reports, and records.
• Track project progress and follow up on action items, deliverables, and deadlines.
• Coordinate meetings, prepare agendas, record minutes, and distribute meeting notes.
• Liaise with internal teams, clients, vendors, and other stakeholders to support project requirements.
• Prepare project status reports and presentations.
• Organize project-related files and ensure proper document control.
• Support procurement, budget tracking, and resource allocation activities when required.
• Identify project risks or issues and escalates them to the Project Manager.
• Perform general administrative duties to support project execution.

Requirements

• Diploma in Business Administration, Project Management, Engineering, Information Technology, or a related field.
• Relevant experience in administrative, coordination, or project support roles is preferred.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Knowledge of cloud-based storage and collaboration platforms such as Google Drive, Microsoft SharePoint, OneDrive, and Dropbox, including file organization, access management, document sharing, and version control.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work under tight deadlines.
• Ability to work independently and collaboratively within a team environment.

Key Competencies

• Project coordination
• Time management
• Problem-solving
• Stakeholder communication
• Documentation management
• Teamwork and collaboration
• Attention to detail
• Adaptability

Reporting To

Project Manager / Project Lead

Employment Type

• Full-time / Contract
• Work Location: Jurong East, Singapore (Hybrid work arrangement, with a combination of on-site and remote working, subject to project requirements and company policies.)
• Working Hours: Monday to Friday, 10:00 AM to 7:00 PM
• Salary Range: SGD 2,500 - SGD 3,000 per month