Project Assistant (CEO Office) - Fresh Graduates Welcome

Baker Engineering Pte Ltd; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Baker Engineering Pte Ltd is seeking an administrative professional to support facility-related projects and investor relations activities in Singapore. You will manage procurement paperwork, filing, and document control, while assisting with meeting logistics and approvals.

Fresh graduates are welcome to apply; experience in administration or document control is preferred. Proficiency in Microsoft Office and strong written English are required; candidates should be able to work both in office

Qualifications

• Fresh graduates are welcome to apply.
• Experience in administration or document control is preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and organizational skills.

Responsibilities

• Raise Purchase Requisitions (PRs) and follow up on procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.
• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to relevant government regulations and company's QSHE policies, practices and procedures at all times.

Skills

Attention to detail

Organizational skills

Communication skills

Independent worker

English proficiency

Education

Diploma in Administration

Tools

Microsoft Office

Job description

Responsibilities

Facility related project

• Raise Purchase Requisitions (PRs) and follow up on procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report

• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to relevant government regulations and company's quality, safety, health and environmental (QSHE) policies, practices and procedures at all times.

Requirements

• Fresh graduates are welcome to apply.
• Experience in administration or document control is preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Comfortable interacting with contractors, consultants and site personnel.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and good organizational skills.

Please note that we are currently unable to provide work pass sponsorship for this position.