Junior Facilities & Projects Coordinator

HERITAGE SOHO PARTNERS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

HERITAGE SOHO PARTNERS PTE. LTD. in Singapore is seeking a Junior Facilities & Projects Coordinator to support maintenance and project coordination across the property portfolio.

This entry-level role is ideal for fresh graduates and junior candidates eager to gain hands-on experience working with the Facilities Manager, coordinating site visits, quotations and schedules. Diploma or Degree in a relevant discipline is required; fresh graduates are welcome.

Qualifications

• Diploma or Degree in a relevant discipline.
• Fresh graduates are welcome to apply.
• Interest in facilities management, maintenance, or property-related work.
• Good communication and coordination skills.
• Organised, responsible and proactive, with a willingness to learn.
• Proficient in Microsoft Office, including Excel, Word and PowerPoint.

Responsibilities

• Support the daily facilities and maintenance operations across the property portfolio.
• Conduct site visits with contractors and identify maintenance issues, defects and areas requiring attention.
• Coordinate contractors, vendors and technicians across different sites.
• Follow up on maintenance requests, repairs, defects and outstanding works.
• Monitor work progress and ensure works are completed according to schedule and requirements.
• Source quotations and assist with quotation comparisons and cost evaluations.
• Coordinate contractors and service vendors for maintenance, repair and improvement works.
• Assist with planning and coordinating work schedules and technician deployment.
• Maintain records of quotations, work orders, service reports and maintenance activities.
• Prepare updates and reports on ongoing and outstanding works.
• Assist with other facilities and project-related duties as required.

Skills

Communication

Coordination

Organizational skills

Proactive learning

Education

Diploma or Degree in a relevant discipline

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

We are looking for a motivated and hands-on individual to join our team as a Junior Facilities & Projects Coordinator. This is an entry-level role suitable for fresh graduates and junior candidates who are keen to gain practical experience in facilities management, maintenance, and project coordination.

Working closely with the Facilities Manager, you will assist with the day-to-day coordination of maintenance, repair and improvement works across our property portfolio.

You will be involved in site visits, coordinating with contractors and technicians, following up on ongoing works, obtaining quotations and assisting with work schedules and proposals.

This role is ideal for someone who enjoys being on the ground, is organised and proactive, and is keen to learn.

Key Responsibilities

• Support the daily facilities and maintenance operations across the property portfolio.
• Conduct site visits with contractors and identify maintenance issues, defects and areas requiring attention.
• Coordinate contractors, vendors and technicians across different sites.
• Follow up on maintenance requests, repairs, defects and outstanding works.
• Monitor work progress and ensure works are completed according to schedule and requirements.
• Source quotations and assist with quotation comparisons and cost evaluations.
• Coordinate contractors and service vendors for maintenance, repair and improvement works.
• Assist with planning and coordinating work schedules and technician deployment.
• Maintain records of quotations, work orders, service reports and maintenance activities.
• Prepare updates and reports on ongoing and outstanding works.
• Assist with other facilities and project-related duties as required.

Requirements

• Diploma or Degree in a relevant discipline.
• Fresh graduates are welcome to apply
• Interest in facilities management, maintenance, or property-related work.
• Good communication and coordination skills
• Organised, responsible and proactive, with a willingness to learn.
• Proficient in Microsoft Office, including Excel, Word and PowerPoint.