Project Admin [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 2,400 - 4,200; Full time

Job summary

WECRUIT PTE. LTD. in Singapore seeks a diligent Administrative & Project Support to assist the project team with document control, scheduling, and coordination. You will prepare and distribute project documents, maintain files, track progress, and liaise with subcontractors and vendors to keep projects on track.

Responsibilities include assisting with closeout, O&M manuals, cash flow reports, and meetings coordination. Prior construction experience and a GCE N/O/A Level are required.

Qualifications

• GCE N/O/A Level qualification or equivalent field.
• At least 1 year of relevant experience in construction.

Responsibilities

• Perform administrative functions and provide support to the project team.
• Prepare, transcribe, and distribute project documents and correspondence.
• Create and maintain project files and track project information.
• Follow up with subcontractors regarding project documentation.
• Assist in project closeout coordination and O&M manuals.
• Support scheduling for managers, meetings, and travel arrangements.
• Assist with cash flow reports, progress claims, and related reports.
• Order office and project supplies and maintain filing systems.
• Coordinate printing of project drawings with local vendors.
• Archive project documentation and participate in team meetings.

Skills

Administrative support

Project coordination

Documentation

Scheduling

Communication

Education

GCE N/O/A Level

Job description

• Perform administrative functions and provide support to the project team.
• Prepare, transcribe, and distribute project documents and correspondence including subcontract bases, subcontracts, purchase orders, and official letters.
• Create and maintain both paper and electronic project files in accordance with company guidelines.
• Maintain and track project information as directed by the project team.
• Follow up with subcontractors regarding project documentation such as claims, certificates, delivery orders, and related paperwork.
• Assist the project team with project closeout coordination and preparation of Operation & Maintenance (O&M) manuals.
• Work closely with the Project Director and Project Managers to achieve departmental objectives.
• Assist in preparing project documentation including cash flow reports, progress claims, project insurance, schedules, and other related reports.
• Order office and project supplies for the project team.
• Maintain office, personal workspace, and jobsite filing systems in a neat and organized manner.
• Set up project binders and coordinate printing of project drawings with local printing vendors.
• Assist in preparing and distributing project punch lists to vendors and subcontractors.
• Archive project documentation according to company and client requirements.
• Participate in project and team meetings when required.
• Assist with daily scheduling for managers, including meetings, interviews, and travel arrangements through the corporate agency, where assigned.
• Support the implementation of new company procedures and processes.
• Perform any other duties and responsibilities assigned by management.

Requirements

• GCE N/O/A Level Qualification or any other relevant field.
• 1 years of relevant experience in construction field.