Site Admin

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD. is seeking a diligent project site administrator to manage daily admin and logistics, and to maintain records for staff, workers and subcontractors.

You will coordinate attendance, mobilization/demobilization, and site transportation while handling petty cash and office services. Strong MS Office and ERP experience are preferred, with a willingness to work on a fast-paced construction site.

Qualifications

• Min Diploma in Business Administrative or related.
• Minimum 3 years of relevant experience.
• Proven administrative background with strong organizational and multi-tasking skills.
• Familiarity with basic accounting / procurement procedures (e.g., handling PR/PO, processing invoices, and managing petty cash).
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or HR management systems (e.g., Whyze) is a plus.
• Excellent interpersonal and communication skills to coordinate between Site Management, HQ departments (HR/Finance), and workers.
• Prior experience in administrative, customer service, or site coordination roles is an advantage, but not essential.
• Willingness to work in a fast-paced construction site environment.
• Quick learner with good initiative, teamwork spirit, and a detail-oriented mindset.

Responsibilities

• Manage the day-to-day administrative and logistical operations of the project site.
• Maintain updated records of project staff, workers and subcontractor personnel.
• Coordinate worker attendance, leave, site access cards, mobilization and demobilization records.
• Coordinate project transportation, company vehicles, drivers and staff/worker transport arrangements.
• Manage office supplies, drinking water, pantry supplies, cleaning services and site facilities.
• Prepare and maintain petty cash, reimbursement and administrative expense records.
• Raise and follow up PR/PRF for approved administrative and general site requirements.
• Coordinate utilities and recurring services including electricity, water, internet, telephone and office services.
• Assist with visitor arrangements, meetings, project events and management visits.
• Liaise with Head Office HR, Finance, Procurement and Administration departments on project administrative matters.
• Maintain proper administrative records, registers and monthly cost/usage summaries.
• Support the Project Manager and project management team in daily administrative coordination.
• Coordinate with Safety, Construction, Commercial and Document Control teams while maintaining boundaries.
• Perform other reasonable project administrative duties assigned by the Project Manager.

Skills

Organizational skills

Multi-tasking

MS Office

ERP/HRIS

Interpersonal communication

Teamwork

Attention to detail

Education

Diploma in Business Administration

Tools

ERP/HRMS (Whyze)

Job description

Key Responsibilities：

1. 
   

   Manage the day-to-day administrative and logistical operations of the project site.

   
   


2. 
   

   Maintain updated records of project staff, workers and subcontractor personnel.

   
   


3. 
   

   Coordinate worker attendance, leave, site access cards, mobilization and demobilization records.

   
   


4. 
   

   Coordinate project transportation, company vehicles, drivers and staff/worker transport arrangements.

   
   


5. 
   

   Manageofficesupplies,drinkingwater,pantrysupplies,cleaningservicesandother site facilities.

   
   


6. 
   

   Prepare and maintain petty cash, reimbursement and administrative expense records.

   
   


7. 
   

   Raise and follow up PR/PRF for approved administrative and general site requirements.

   
   


8. 
   

   Coordinate utilities and recurring services including electricity, water, internet, telephone and office services.

   
   


9. 
   

   Assist with visitor arrangements, meetings, project events and management visits.

   
   


10. 
    

    Liaise with Head Office HR, Finance, Procurement and Administration departments on project administrative matters.

    
    


11. 
    

    Maintain proper administrative records, registers and monthly cost/usage summaries.

    
    


12. 
    

    Support the Project Manager and project management team in daily administrative coordination.

    
    


13. 
    

    Coordinate with Safety, Construction, Commercial and Document Control teams while maintaining clear responsibility boundaries.

    
    


14. 
    

    Perform other reasonable project administrative duties assigned by the Project Manager.

    
    

Requirements：

• 
  

  Min Diploma in Business Administrative or other related.

  
  


• 
  

  Minimum 3 years of relevant experience.

  
  


• 
  

  Proven administrative background with strong organizational and multi-tasking skills.

  
  


• 
  

  Familiarity with basic accounting / procurement procedures (e.g., handling PR/PO, processing invoices, and managing petty cash).

  
  


• 
  

  Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or HR management systems (e.g.,Whyze) is a plus.

  
  


• 
  

  Excellent interpersonal and communication skills to coordinate effectively between Site Management, HQ departments (HR/Finance), and general workers.

  
  


• 
  

  Prior experience in administrative, customer service, or site coordination roles is an advantage, but not essential.

  
  


• 
  

  Willingness to work in a fast-paced construction site environment.

  
  


• 
  

  Quick learner with good initiative, teamwork spirit, and a detail-oriented mindset.