ADMINISTRATIVE ASSISTANT

SKA TECHNO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 3,000 - 5,500; Full time

Job summary

SKA TECHNO ENGINEERING PTE. LTD. in Singapore seeks an organized administrator to support daily operations for renovation and fire protection projects. You will manage records, organise quotations and invoices, and coordinate with clients, suppliers, and site teams to keep projects compliant and on track.

The role emphasizes accurate documentation, effective communication, and teamwork, with opportunities to assist procurement, HR paperwork, and regulatory filings.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• Experience in administrative roles within construction, renovation, engineering, or building services industries is advantageous.
• Proficient in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Strong organisational and time-management skills to manage multiple tasks.
• Able to maintain accurate records and handle confidential information.

Responsibilities

• Perform administrative duties to support daily company operations efficiently.
• Prepare and maintain project documentation, quotations, invoices, and correspondence.
• Coordinate with clients, suppliers, subcontractors, and site personnel to resolve administrative matters.
• Draft reports, forms, and letters as required by management.
• Track project schedules and ensure timely completion of documentation.
• Assist with processing purchase orders, delivery orders, and invoices.
• Handle incoming calls and emails and direct to appropriate personnel.
• Provide meeting support and HR-related documentation as needed.
• Assist with BCA-related, project, and compliance documentation.

Skills

MS Office (Word, Excel)

Administrative skills

Communication skills

Recordkeeping

Teamwork / independent work

Singapore construction admin exp

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Support daily company operations by managing administrative tasks, coordinating project documentation, and liaising with clients and suppliers to ensure smooth project progress and compliance in renovation and fire protection works.

Responsibilities

• Perform administrative and clerical duties to support daily company operations efficiently
• Prepare, organise, maintain, and update company records including quotations, invoices, purchase orders, and correspondence to ensure accuracy and accessibility
• Assist in preparing and maintaining project documentation for renovation and fire protection works to support project management
• Coordinate with clients, suppliers, subcontractors, and site personnel to resolve administrative matters and facilitate communication
• Draft documents, forms, reports, letters, and other correspondence as required by management to support business needs
• Track project schedules, work progress, delivery arrangements, and outstanding documentation to ensure timely completion
• Maintain filing systems for company, project, employee, supplier, and customer records to ensure proper record keeping
• Assist with processing purchase orders, delivery orders, invoices, and supporting documents to facilitate procurement and payments
• Handle incoming calls, emails, and general enquiries, directing them to appropriate personnel to maintain effective communication
• Support management and project teams with meeting arrangements, appointments, and administrative coordination to enhance workflow
• Maintain attendance records and assist with employee and manpower documentation to support HR functions
• Assist with BCA-related, project, and compliance documentation to ensure regulatory adherence
• Liaise with suppliers and subcontractors to obtain quotations, delivery information, and supporting documents to support procurement processes
• Perform data entry and maintain accurate records using Microsoft Office and relevant software to ensure data integrity
• Assist in preparing monthly administrative and project reports to provide management with timely updates
• Perform other administrative duties as assigned by management to support operational needs

Preferred competencies and qualifications

• Diploma or equivalent qualification in Business Administration, Office Administration, Management, or related field
• Experience in administrative roles within construction, renovation, engineering, or building services industries is advantageous
• Proficient in Microsoft Office applications, especially Word and Excel
• Strong written and verbal communication skills to facilitate effective coordination
• Strong organisational and time-management skills to manage multiple tasks efficiently
• Ability to maintain accurate records and handle confidential information appropriately
• Ability to communicate and coordinate effectively with clients, suppliers, subcontractors, and internal staff
• Responsible, organised, detail-oriented, and eager to learn
• Ability to work independently and collaboratively as part of a team
• Experience in Singapore construction or engineering administration is an advantage